RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Checking Out Rental Items in Bulk
Run the Rental Bulk Check Out program (Daily � Rent � Rental Bulk Check Out). Press F1 for
field-level Help as needed.
Reserving Campsites
Processing Campsite Rental Reservations
1 Go to Daily � Rent � Campsite Reservations.
2 You will continue to the Campsite Rental Processing Household Selection screen. In the Lookup field, type the
name of the household that is making the campsite reservation and press Enter. You will proceed to the
Household Listing screen.
3 Highlight the appropriate household and press the Enter key or click Select. You will proceed to the Campsite
Reservations screen.
4 In the Campsite field, press the F9 key or right-click from within the field to proceed to the Campsite Listing
screen.
OR
Click Search to search for a campsite based on criteria you can specify. Press F1 for field-level Help as needed.
5 Highlight the campsite that you want to reserve and press the Enter key or click Select. You will return to the
Campsite Rental Processing screen where the previously selected campsite will automatically be added to the
campsite field.
6 In the From and To date fields, enter the beginning and ending dates of the campsite rental.
7 Click Select to add this transaction to the Current Transaction Listing browser box at the bottom of the screen.
Note: If a Question Group has been linked to this rental class these questions will display at this
time.
See Also: Linking a Question Group to a Rental Class
8 Click Payment to proceed to the Payment Update screen to process the campsite reservation payment as usual.
9 Click Print to print the campsite reservation receipt. You will continue to the Output Selection screen. Click Print.
10 Click Exit to return to the Main Menu.
Viewing Additional Information During the Reservation Process
Viewing the Tickler Linked to a Rental Item During the Rental Check
Out or Return Process
1 On the Rental Check In/Check Out screen, select the appropriate rental reservation in the browser box.
2 Click Select Reservation.
3 Click the Tickler button.
Note: If a tickler message is linked to the rental item, the button will display in red. Ticklers are
linked to the rental item on the Rental Item Maintenance - Features screen.
The tickler will display in an informational message.
4 Click OK to return to the previous screen.
Viewing the Items Linked to a Rental Item during the Rental
Reservations Process
1 On the Rental Item Reservations screen, select the appropriate rental item in the Item field.
2 Enter the appropriate reservation date in the From and To fields.
3 Enter the appropriate reservation times in the Start and End fields.
4 Click Linked Items. The linked items will display in an informational message.
5 Click OK. You will return to the Rental Item Reservations screen.
6 Process the rental reservation and payment as usual.
Vermont Systems, Inc. 223 06/09/08