RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
4 Click OK. You will return to the Visit Processing Family Member Selection/Last Four Visits screen. Notice that the
last pass visit is recorded in the "Last Four Visits" browser box as a swipe-in.
5 Repeat steps 2–4 for every individual that you wish to swipe-in to Full/Part Day care.
To Check Out of Full/Part Day Care:
1 Go to Daily � Pass � Pass Visit Checkin. Enter the Visit Date. You will continue to the Visit Processing Family
Member Selection/Last Four Visits screen.
2 Swipe the member’s pass.
OR
Enter the enrollee’s last name in the Lookup field and press the Enter key.
3 You will return to the Visit Processing Family Member Selection/Last Four Visits screen. Notice that the last pass
visit is recorded in the ‘Last Four Visits’ browser box as a swipe-out.
4 Repeat steps 2 and 3 for every individual that you wish to swipe-out of Full/Part Day care.
Temporarily Checking Out of and Back Into Care
Signing Children Out of Care Temporarily
Use this program to sign children out of care for a short block of time before being signed back in
to care. For example, you would use this program for a child that is in care all day but leaves for
one hour to go to a swimming lesson.
1 Go to Daily � CYS � CYS Temp Visit Sign In/Out.
2 Enter or select the Activity/Section number in which the full/part day child(ren) that you wish to sign out of care
are registered.
OR
Enter or select the Location where the hourly child that you wish to sign out of care is located.
3 Click Signed In List. You will proceed to the CYS Temp Visit - Signed In screen.
4 Highlight the child(ren) in the browser box that you wish to sign out of care; if everyone in the room is signing out,
check the Select All toggle.
5 Click Process/Journal. You will continue to the Sign Out Purpose screen.
6 Enter the reason that the child(ren) is being temporarily sign out of care.
7 Click OK. You will continue to the Device Selection screen.
8 Click Print to print a listing of all CYS enrollees checked out of care temporarily.
9 Click Exit.
10 To validate the children that have been swiped out of care temporarily go to Inquiry � CYS � CYS Current
Attendance Inquiry.
Signing Children Back Into Care After a Temporary Absence from Care
1 Go to Daily � CYS � CYS Bulk Visit Sign In/Out.
2 Enter or select the Activity/Section number in which the child that you wish to sign back into care is registered.
OR
Enter or select the Location where the child’s class that you wish to sign back into care is located.
3 Click Signed Out List. You will proceed to the CYS Temp Visit - Signed Out screen.
4 Highlight the child(ren) in the browser box that you wish to sign back into care, check the Select All toggle to
select all the children in the browser.
5 Click Process. You will return to the CYS Bulk Visit Temporary Posting screen.
6 Click Exit.
Vermont Systems, Inc. 277 06/09/08