RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
31 In the Type field, enter or select the corresponding question fee code type for this bill code.
32 Enter a Default Deposit, if applicable, and select whether it is a "Flat" or "Percent" amount. Press F1 for fieldlevel
Help with this screen as needed.
33 Click Next. You will proceed to the Rental Features screen.
34 Complete all fields or leave their default settings. Press F1 for field-level Help as needed.
35 Click Done to save your newly added rental item and to return to the Rental Item Maintenance screen.
36 Click Exit to return to the Main Menu.
Setting Up Quick Rental Items
Quick rental item show up on picklists in the Quick Rental Item (Daily Processing - Rental)
program. These are rental items for which there is no charge. Quick rental items do not require
any entries on the Rental File Maintenance: Fees/Charges or Features screens.
The following steps assume that you have:
• Set up any applicable bill codes that you wish to link to a rental item using the Bill Code Maintenance program
(Files � System � Finance Codes Maintenance).
• Set up any applicable rental class that you wish to link to the rental item.
1 Go to Files � Rental � Rental Item Maintenance. You will proceed to the Rental Item Maintenance screen.
2 Click Add. You will continue to the Rental Core Information screen.
3 Enter a Rental Item name of up to ten alphanumeric characters.
4 Click Next. Note that all other fields will be made available for editing.
5 In the Type field, select Quick from the drop-down list.
6 In the Print Descript field, enter a description to be used on all picklists, reports and inquiry screens.
7 In the Quantity field, enter the quantity of this rental item.
For example, you are setting up the quick rental item BASKETBALL of which you have twenty. In the Quantity
field, you would enter 20.
8 The Rental Class defaults to ZDFLT. You may change the class or delete the default one. The rental class allows
you to link standard rental times and other features to your rental items.
9 If you process quick rentals for daily users, you may want to link your quick rental items to a "QUICK" rental class
that asks up to four questions regarding your daily users (name, phone number, etc.).
10 Complete all other fields or leave their default settings. Press F1 for field-level Help as needed.
11 Click Done to save your newly added rental item and to return to the Rental Item Maintenance screen.
12 Click Add to continue adding other rental items.
13 When you have finished adding all applicable rental items, click Exit to return to the Main Menu.
Linking Items to a Rental Item
The following steps assume that the rental item that you wish to link items to has already been set
up in Rental Item File Maintenance.
1 Go to Files � Rental � Rental Item Maintenance. You will proceed to the Rental Item Maintenance screen.
2 Highlight the rental item to which you wish to link the items and click Change. You will proceed to the Rental
Core Information screen.
3 Click the Features radio set button at the top of the screen. You will proceed to the Rental Features screen.
4 Select the Link Items option. Note that the Linked Items button at the bottom of your screen is now enabled.
5 Click the Linked Items button.
If no other items have been linked to this rental item, the following message will display: "This Rental Item Has No
Linked Items. Do You Wish To Add One?" Click Yes
OR
If other items have already been linked to this rental item, you will proceed to the Linked Item Listing screen. Click
Add.
6 You will proceed to the Linked Item Update screen for the rental item.
6/9/2008 68 Vermont Systems, Inc.