RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Note: You should spin the Lottery until the message returns that 0 Tee Times were assigned.
7. Once the lottery has been spun and tee times exist, they will act as ‘regular’ tee times within the system. You can
Cancel, Modify, Move and etc… as normal. You can also post Tee Time No Show Fees (Daily ���� Golf ���� Tee
Time No-Show Processing), if applicable.
Billing Tee Time No-Shows
Run the Tee Time No-Show CC Processing program. (Daily � Golf � Tee Time No Show
Processing) Press F1 for screen-level Help as needed.
CYS Daily Work
Posting Attendance Figures
Posting Provider Attendance Figures for Full/Part Day Care
This program is typically run on a weekly basis. It must be run prior to running the USDA Meal
Reimbursement Posting program if you wish to include Provider attendance figures in your
posting process.
1 Go to Daily � CYS � Provider Attendance Posting.
OR
Click the Provider Attendance Posting hot button.
2 Enter the activity number for which you wish to post Provider attendance figures.
OR
Press the F9 key or right-click from within the field to select the appropriate activity from the picklist. The browser
at the bottom of the screen will populate with the children assigned to the Provider.
3 Enter the range of dates for which you wish to post Provider attendance figures.
OR
Press the F9 key or right-click from within the Posting Dates fields to select the appropriate dates from the
calendars.
4 Optional: Enter Skip Dates, if appropriate.
5 Highlight the first child in the browser box for whom you wish to post Provider attendance and click Listing. You
will proceed to the Provider Attendance Posting for in screen, and the browser
at the top will be populated with date and time information based on your date range selections and the preselected
attendance hours for the child.
6 To post for all dates and times in the browser, click Post Attendance, located at the bottom of the screen. You
will receive a confirmation that attendance has been posted, and you will be returned to the Provider
Attendance Posting screen to pick another child. Skip to Step 12 below.
7 To edit arrival and departure times for a specific date, or to post a no-show, click on the date you wish to modify.
Notice that the appropriate information is listed in the fields at the bottom of the screen.
8 Click No Show to post a no-show for that day, or edit these fields as necessary to modify arrival and departure
times. Press F1 for field-level Help as necessary.
9 When done, click Record in List.
10 Repeat steps 7-9for each date that you wish to enter an attendance posting for this individual.
11 When done, click Post Attendance. You will receive a confirmation that attendance has been posted, and you
will be returned to the Provider Attendance Posting screen to pick another child.
12 Repeat steps 5–11 until all children with visits in the date range have been posted. If a child visited a home and
isn't on the browser, click Add Enrollee.
13 When all attendance has been posted, click Print Journal for a hard copy of posted information.
14 Click Exit when done or to exit without printing the journal.
Vermont Systems, Inc. 265 06/09/08