RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
16 Click Done.
17 Repeat steps 2–16 for every Pass Type for which you wish to set up an hourly fee.
18 Click Exit.
Setting Up CYS Hourly Care Slots
In order to track and organize hourly care slots, you will use a feature in RecTrac that was
originally intended to track court reservations. This procedure should be run consistently at
selected intervals to create hourly time slots so that you are always able to process hourly care
reservations for a selected period of time in the future.
The following steps assume that you have already set up your facilities (rooms).
1 Go to Period End � Court � Court Slot Generator.
2 In the Beginning Court field, enter the first CYS room in the range of rooms for which you wish to generate
hourly care slots.
OR
Press the F9 key or right-click from within the field to select the appropriate room from the picklist.
Note: In order for CYS facilities to be displayed in these picklists, the ‘Is this a Court Facility?’
toggle must be selected on the Facility Maintenance - Core Information screen.
3 In the Ending Court field, enter or select the last CYS facility in the range of facilities for which you wish to
generate hourly care slots.
4 In the Beginning Date and Ending Date fields, enter the range of dates for which you wish to generate hourly
care slots.
OR
Press the F9 key or right-click from within the field to select the appropriate dates from the calendar.
5 In the Beginning Time and Ending Time fields, enter the range of times for which you wish to generate hourly
care slots for the date range selected.
Note: The ending time is the last time block for which reservations will be accepted.
6 In the Rsv’n Hrs/Min field, enter the size of the time block in minutes for which you wish to generate hourly care
time slots. This entry should be the minimum amount of time for which you accept hourly care reservations.
Typically this entry will be either 15 or 30 minutes.
7 In the Max Booking Count field, enter the maximum number of hourly care slots available for each of the rooms
selected above.
8 Select the days of the week for which you wish to generate hourly care slots.
9 In the Skip Dates fields, enter any days in the selected range for which you do not wish to generate hourly care
slots.
10 Click Generate. You will proceed to a question box that will ask you to confirm your wish to generate hourly care
slots.
11 Click Yes. When the generator is finished, you will return to the Court Slot Generator screen.
12 Click Exit.
13 To validate the time slots that you created go to Inquiry � Court � Court Reservation Inquiry.
Creating CYS Hourly Hot Buttons
The buttons displayed on the Express Court Reservations (Daily � Court � Express Courts)
screen are created and maintained in Hot Button Maintenance. Court Hot Buttons need to be
created before you can use the Express Courts Reservation feature. See the Court Files section
earlier in this document for instruction on creating CYS Hourly Hot Buttons.
6/9/2008 130 Vermont Systems, Inc.