RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
3 In the New Item field, enter the new inventory item number that you are converting to.
4 Click Convert.
5 A message box will display that asks you if you wish to continue with the conversion. Click Yes.
6 When the conversion is complete, a message box will display. Click OK.
7 Repeat steps 2–6 for each inventory item that you wish to convert.
8 Click Exit.
Converting Child Inventory Numbers from Old to New
This program allows you to convert a child inventory item from one number to another, including
all the recipes that utilize this child item, plus all its corresponding history. This program is very
useful for organizations that are changing their child inventory item numbering structure after the
initial setup of RecTrac.
1 Go to Utilities � POS � TC/Inventory/Ticket Conversions � Inventory Child Conversion.
2 In the Old Item field, enter or select the child inventory item that you are converting from.
3 In the New Item field, enter the new child inventory item that you are converting to.
4 Click Convert.
5 A message box will display that asks you if you wish to continue with the conversion. Click Yes.
6 When the conversion is complete, a message box will display. Click OK.
7 Repeat steps 2–6 for each inventory item that you wish to convert.
8 Click Exit.
Converting Tickets
Run the Ticket Conversion program (Utilities � POS � TC/Inventory/Ticket Conversions � Ticket
Conversion). Press F1 for field-level Help as needed.
Rental Procedures
Changing the Status Entries Linked to Converted Rental History
Records
The Rental Status Fix program allows you to fix the rental status of converted rental histories.
This program will change all converted rental history records that have a reserved check-out date
greater than or equal to the selected Pending status start date from a status of Out to Pending.
1 Go to Utilities � Rental � Rental Status Fix. Press F1 for field-level Help as needed.
2 In the ‘Pending Status Start Date’ field, enter today’s date. All rental history records with a reserved check-out
date greater than or equal to this date will have their status entry set to ‘Pending.’
3 Click Process.
4 When the process is complete, a message box will display. Click OK.
5 Click Exit.
Cloning the Rental Item Fees to a Range of Rental Items
The Rental Fee Utility program allows you to clone fee information (amounts, counts, fee codes,
fee types, deposits, etc) from a base rental item to a range of items.
1 Go to Utilities � Rental � Rental Fee Change Utility.
2 In the Base Item field, enter or select the rental item that you wish to use as the base rental item on which to
base the rental item fee cloning process.
3 In the Begin Item and End Item fields enter or select the range of rental items to which you wish to clone the
base item’s fee information.
4 Click Process.
6/9/2008 430 Vermont Systems, Inc.