RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Also see: Checking Rental Items Out/Checking People In (to Campsites, Boat Slips, etc.)
Processing Auto Returns for Rental Items
The following steps assume that no fees are due for any auto returns that you are processing.
1 Go to Daily � Rent � Rental End-of-Day. You will proceed to the Rental End-of-Day Processing screen.
2 Enter all appropriate rental item ranges and/or individual selections and/or wildcard selections. Press F1 for fieldlevel
Help as needed.
3 Enter an appropriate Rental Class range, or select the defaults to include all rental classes. Press F1 for fieldlevel
Help as needed.
4 Select the Auto Returns option.
5 Select the Auto Return Log option.
6 Make selections in all remaining fields, or leave their default settings. Press F1 for field-level Help as needed.
7 Click Print.
8 You will proceed to the Output Selection screen, where you can preview and/or then print the resulting report.
The report will list all rental items within the selected ranges that were auto-returned.
Returning Individual Rental Items in Bulk (Without Processing the
Return Through the Household)
1 Go to Daily � Rent � Rental Bulk Returns. You will proceed to the Bulk Rental Return screen.
2 Enter the appropriate Return Date.
3 Enter the appropriate Return Time.
4 In the Return Item field, select the individual rental item that you wish to return.
5 Click Return. The rental item return will be added to the Current Rental Log at the bottom of the screen.
6 Repeat these steps as required for all individual rental items that you wish to return.
7 At the end of the day, you can optionally print a Bulk Rental Return Log by clicking Report.
8 When you have finished returning all items, click Exit to return to the Main Menu.
Processing Quick Rental Returns for Family Members
1 Select Daily � Rent � Quick Rentals. You will proceed to the Quick Rental Family Member Selection screen.
2 In the Lookup field, type the name of the family member that is renting the quick rental item and press the Enter
key.
OR
If your organization uses passes or household/family member ID cards with bar codes, you can also swipe these
cards from this screen to process quick rentals. You will proceed to the Family Member Listing screen.
OR
Click Name Search.
OR
Click Soc Sec No.
4 Highlight the appropriate family member and press Enter or click Select.
5 If this family member only has one quick rental item checked out, you will be asked if you are checking in the
item. Click Yes.
You will return to the Quick Rental Family Member Selection screen, where the selected family member will
automatically be added to the Current Rental Log browser box and the quick rental item will be listed with a
Rental Status of IN.
OR
If this family member has more than one quick rental item checked out, you will be asked if you are checking in
items. Click Yes. On the Item Selection Screen, select each of the items that the family member is returning and
click OK. You will return to the Quick Rental screen, where each of the selected rental items will be listed
individually for the family member, along with a rental status of IN.
Vermont Systems, Inc. 233 06/09/08