RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
Update the Locker Files Linked to This Bill Code:
7 Go to Period End � Lock � Locker Bulk Price Update.
8 Enter or select the range of locker rooms and lockers that are linked to the bill code that you just updated.
9 Enter a New Deposit amount (if applicable), as well as, indicate if it is a flat amount or a percentage of the bill
code default amount.
10 Click Process to update the new bill code default amount on each locker file record.
11 Click Exit.
Linking Households to Orphaned Lockers
This process would be run in a situation in which locker reservations exist but are not attached to
a household. This program will find these unlinked roster entries and then create and attach a
valid family member and household to them. The program uses ZZZ-FIX as the last name and
JOE as the first name for these missing households or family members.
1 Go to Utilities � Lock � Locker Missing HH Creator.
2 Select the Create Missing Households option if you want to create and attach a valid household to unlinked
locker reservation entries. The locker entry will be linked to ZZZ-Fix for future editing.
3 Select the Remove Records w/Zero H/H or Zero F/M option if you want to delete the locker reservation that is
linked to a ‘zero’ household or family member.
4 Click Process.
5 When the process is complete, a message box will display. Click OK.
6 Click Exit.
7 At this point you should review all locker reservations linked to the ZZZ-FIX household and edit/delete as needed.
Reallocating Uncollected Locker Deposit Fees to a Revenue Bill Code
The Abandoned Locker Deposit Reallocation program allows you to move deposit funds not
collected by customers from a liability account to a revenue account.
1 Go to Period End � Lock � Abandoned Locker Dep Reallocate.
2 In the Individual Selections browser, highlight the locker room(s) for which you wish to reallocate uncollected
locker deposit fees.
OR
In the Beginning Locker Room and Ending Locker Room fields, enter or select the range of locker rooms for
which you wish to reallocate uncollected locker deposit fees.
3 In the Beginning Locker and Ending Locker fields, enter or select the range of lockers for which you wish to
reallocated deposit fees.
4 In the Processing Date field, enter or select the date on which you want the reallocation to take place.
5 Select the Inactivate Lockers and Remove Locks option to assign a status of inactive to all selected lockers
and remove the links to associated locks.
6 In the Lckr Revenue Bill Code field, enter or select the bill code to which you wish to post uncollected locker
deposit fees.
7 In the Pay Code field, enter or select the pay code to which you wish to post uncollected locker deposit fees.
8 In the Pay Drawer field, enter or select the pay drawer to which you wish to post uncollected locker deposit fees.
9 In the Pay User field, enter or select the pay user who will post the uncollected deposit fees.
10 Click Process.
11 A message box will display that asks you if you wish to continue with the reallocation. Click Yes.
12 When the reallocation is complete, a message box will display. Click OK.
13 Click Exit.
6/9/2008 436 Vermont Systems, Inc.