RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
Selecting Second and Third Choice Activities when Enrolling in a
Lottery Activity
To process a lottery enrollment, the activity/section must be set up on the Section Maintenance -
Core 1 Information screen to have either the Lotto (Lottery Only enrollments) or Both (Normal and
Lottery enrollments) Lottery Option.
1 Go to Daily � Activity � Activity Registrations. You will proceed to the Activity Registration Household Selection
screen.
2 In the Lookup field, type all or part of the household name for which you wish to process a lottery activity
enrollment and press the Enter key. You will proceed to the Household Listing screen.
3 Highlight the appropriate household and press Enter or click Select. You will proceed to the Activity Registrations
screen.
4 In the Family Member Selection Browser Box, highlight the family member for whom you wish to process a
lottery activity enrollment.
5 In the Actv No field, select the lottery activity/section for which you are registering the selected family member.
6 Click Select. Answer "Yes" if asked if this is a lottery enrollment. You will proceed to the Lottery Extra Picks
screen.
7 Right-click in the Lottery 2nd Pick field and select the appropriate second choice activity/section from the
picklist.
8 Right-click in the Lottery 3rd Pick field and select the appropriate third choice activity/section from the picklist.
9 Click OK to save your changes and return to the Activity Registrations screen.
10 Click Payment to process the registration(s) listed in the Current Transaction Listing Browser Box.
11 You will proceed to the Payment Update screen.
12 In the New Amt Paid field, enter the current amount begin paid by the household. Press F1 for field-level Help as
needed.
13 Click Print to continue to the Output Selection screen where you may elect to preview and/or print the resulting
receipt.
Processing Enrollments from the Waitlist
These instructions list the minimum information required to complete an enrollment for an
individual on a Waiting List for an Activity/Section and assume that the bulleted items below are
true. Press F1 for field-level Help and more detailed information as needed.
• You have set up your Activity Sections to allow for a maximum number of enrollees and identified the maximum
number of resident and non-residents allowed.
• You have at least one individual on the Waitlist for an Activity Section.
• You have an open slot that Activity Section, created by increasing the maximum count or because of a
cancellation, and you wish to fill it. Run the Activity Waiting List Report (Reports � Activity � Activity Waiting
List Report) to identify the individuals on your Waitlist for a selected range of activities.
Note to CYMS users: This is NOT the CYMS Waitlist. The CYMS Waitlist and Search For Care processes are
discussed in the CYS Procedures booklet.
To Process An Enrollment From the Waitlist:
1 Go Daily � Activity � Activity Waitlist Enrollment. You will proceed to the Waitlist Enrollment - Activity Selection
screen.
2 Right-click or press F9 in the field to select the activity and section for which you wish to process wait list
enrollments.
3 Click OK. You will proceed to the Waitlist Enrollment screen for the selected activity/section.
OR
Click Exit to return to the main RecTrac screen.
Note that the total number of Slot(s) Available, and the Max(imum) slots available for Residents and
Nonresidents are display at the top of the browser box.
4 Highlight the person that you wish to enroll in the activity/section. Selecting a name other than the first on the list
will result in a Challenge Message asking whether you wish to continue.
6/9/2008 152 Vermont Systems, Inc.