RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
Processing Refund Checks Using RecTrac
1 Go to Period End � System � Refund Processing � Refund Check Print. You will proceed to the Refund Check
Processing screen.
2 Choose Laser 1, Laser 2, Laser 3, or Matrix printing. Make sure that your check paper is properly inserted in the
printer.
3 For matrix printers, click Align Checks. You will proceed to the Output Selection screen. For laser printers, go to
step 7.
4 Click Advanced. Click the arrow next to the Function field and select RecTrac Printers. Click the arrow next to
the Printer field and select your Check printer from the list.
5 Click Select Printer. Select your printer from the drop-down list. Click OK. Click Print. The following question will
appear: "Are The Checks Locked And Loaded"? Load your checks and click Yes. When the printing process has
completed you will proceed to the Refund Check Post screen.
6 After the check alignment form has printed, you will return to the Refund Check Processing screen. Make any
necessary adjustments to your check paper and re-click Align Checks as many times as required until the check
alignment form is printing properly.
7 When you are ready to print your refund checks, click Print Checks. You will proceed to the Output Selection
screen. Click Advanced. Click the arrow next to the Function field and select RecTrac Printers. Click the arrow
next to the Printer field and select your check printer from the list.
8 Click Print. You will continue to the Refund Check Options Update screen. Enter the Beginning and Ending
Refund Dates.
9 Enter information in the remaining fields, or leave their default settings. Press F1 for field-level Help as needed.
10 Click Print Checks. You will proceed to Refund Check Options Screen 2.
11 Enter a range of Activities, Passes, or Leagues for which you wish to print refund checks, or accept the default
settings. Press F1 for field-level Help as needed.
12 Click Print Checks. Click Yes to continue with the check printing.
13 When the printing process has completed you will proceed to the Refund Check Post screen. If all checks printed
correctly, accept the default check number in the Last Good Check Printed field.
OR
If the checks did not all print correctly, enter the number of the last check that printed correctly in the Last Good
Check Printed field and click Reprint Checks. Click Yes to continue with the check printing.
14 When the printing process has completed you will proceed to the Refund Check Post screen.
15 When all applicable checks have printed correctly, click Post Checks. Click Yes to continue posting the checks.
If you want to print a check register, click Yes when prompted. If you elected to print a check register, you will
continue to the Output Selection screen. Click Print.
16 Click Exit to return to the Main Menu.
Refund Check Printer Setup
To ensure proper alignment of your refund checks, you must set up the printer that you select
during the refund check printing process with the Form Size field set to 0 (zero) in Printer/Device
Maintenance . If the printer you will use for check printing is already created in Printer/Device File
Maintenance, clone that printer and set the newly cloned printer’s Form Size to 0 (zero).
For example, assume that IBM-PP is your report and refund check printer, and you have already
set up the IBM-PP in Printer/Device File Maintenance as your default Report Printer. You would
use the following steps to clone the IBM-PP and modify the new device to be your check printer.
1 Go to Files � System � Other Maintenance � Printer/Device Maintenance.
2 Highlight the IBM-PP printer and click Clone. The following message will appear: "Is this a Sequence Number
Clone?"
3 Click No. You will proceed to the Printer/Device Record Clone screen.
4 In the New ID field, enter CHECK.
5 Click Clone. Your new printer will be added to the browser box on the Printer/Device File Maintenance screen.
6 Highlight the CHECK printer and click Change.
7 In the Form Size field enter 0 and click Done. You will return to the Print/Device File Maintenance screen.
6/9/2008 318 Vermont Systems, Inc.