RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
4 In the End Date field, enter the ending date for the league. Or press the F9 key or right-click
from within the field to highlight the date from the calendar.
5 Select if you would like to use the Automatic schedule generator, or the Manual schedule
generator. (You must have created a manual template for the Manual option to work
properly.)
6 Complete the remaining fields. Press F1 for for fiel-level Help as necessary.
7 Click Continue. You will continue to the Time Slot Selection screen. Based on the
combination of information entered on the Matrix Schedule Generator screen and within
League Maintenance, the Time Slot Selection Screen displays a matrix (grid) of the dates,
times and facilities that you may choose from to schedule games for a league.
Notes: Each of the following fields are automatically updated:
Slots Available is the equivalent of dates and times that have been specified in League
Maintenance for this league. Slots Needed is the number of time slots needed to play the
specified number of games in League Maintenance. Slots Picked is the total number slots that
you have selected from the matrix. The Select All button will select all time slots. The Deselect
All button will deselected all previously selected time slots.
Color Coding – Once all time slots have been selected and the schedule has been generated,
each slot will be color coded, highlighted in either purple, or green. Games which are highlighted
in purple suggest that there is a scheduling conflict, due to prior reservations etc.; whereas a
game highlighted in green indicates the selected game time is valid with no conflicts.
Right-clicking on any scheduled time slot - Will produce a window identifying the Game Number,
Home Team Name, and Away Team Name.
How to create a schedule:
1 Click on the desired time slots you would like to designate for league games. The time slots
will display with the word Include when selected. Continue to select time slots until the Slots
Picked equals the Slots Needed. To deselect time slots, simply click the chosen time slot
again; the word Include will be removed from the time slot.
2 Click Schedule to schedule the selected time slots.
3 When the schedule has finished generating, each time slot will display the teams that have
been assigned to play on that date and time.
4 If you are happy with the schedule, click <<Back, and then click View Schedule if you
would like to view or print the schedule.
How to move a game:
1 To move a game, first click Move Game. The Move Game button will then be highlighted in
yellow, to indicate that it is active.
2 With your mouse, click on the game you would like to move, then drag it to the desired time
slot you would prefer this game to be played. If the game is dragged and dropped on top of
another game, the games will be swapped. If the game is dragged and dropped on an
available time slot that has not yet been scheduled, the game will simply be moved to the
new time slot.
How to change a game:
1 To change the teams that have been assigned to a specific time slot, first click Change
Game. The Change Game button will then be highlighted in yellow, to indicate that it is
active.
2 With your mouse, click on the game you would like to change.
6/9/2008 196 Vermont Systems, Inc.