RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
8 Enter a range of pass types that you would like to import.
9 Enter or select a range of menu groups to import.
10 Enter or select a range of drawers that you would like to include.
11 Enter or select a range of IDs that you want to include.
12 Click More Details to continue to the Pass Off-Line Batch Processing - Details screen.
13 On the Details screen, enter a range of membership dates that you would like to include.
14 If you want to update a specific facility, enter the facility type/location/ID to update.
15 Select the Copy Photos During Server Export or Local Import? option to include captured photos in the export
or import.
16 Enter the path to the source location for the photo files.
17 Enter the path to the destination location for the photo files.
18 Click Process to begin the import/export process.
19 Click Exit to return to the Main Menu.
Fixing Visit History Records With Invalid Linked Pass Types
Run the Visit History Missing Pass Type Fix program (Utilities � Pass � Pass Visit Utilities).
Press F1 for field-level Help as needed.
Changing the Residency Status of Family Members with a Selected
Pass
The Pass Member Residency Utility program changes the residency status of each family
member with a pass in the selected pass range. If the pass is valid on the selected valid pass
date, the residency status is set to Resident (or equivalent). If the pass is not valid on the selected
valid pass date, the residency status is set to Non-Resident (or equivalent). Family members with
no pass in the selected range will be skipped.
To run the Pass Member Residency Utility: (Utilities � Pass � Pass Member Residency Utility).
Press F1 for field-level Help as needed.
Adding a GL Record to a Pass Visit
This utility will identify visits that were not assigned a G/L record during the initial swipe-in process
w and fix them based on the Location defined in the Visit device linked to the user that is running
this program. This program runs without any user input other than the initial verification that you
want to run the utility.
Note: The Visit Fees Maintenance screens must be corrected first.
1 Go to Utilities � Pass � Pass Visit GL Fix by Location
2 Click Yes.
League Scheduling Procedures
Linking a Household to Orphaned League Facility Reservations
This program would be run in a situation in which a league’s facility reservations exist but are not
attached to a household. This program will find these unlinked reservations and attach them to
the RecTrac internal household.
6/9/2008 422 Vermont Systems, Inc.