RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
To Send To: Run this Program:
League Officials Reports - League - Officials Labels & Letters
Leagues or Team Members Reports - League - League Labels & Letters
Pass Members Reports - Pass - Pass Labels & Letters
Point of Sales Customers Reports - POS - POS Labels & Letters
Rental Reservees Reports - Rental - Rental Labels & Letters
Trip Enrollees Reports - Trip - Trip Labels & Letters
3 Pick and choose among the selection criteria to get a very small sub-population for test printing. Choose 'Create
Letter.' Find the Letter Options section of the Labels & Letters program (it may be on the Details Screen). Enter
the Letter ID that you setup in Step 1. Complete the other fields as needed, and press F1 if you need field level
Help.
4 Click Print to print a test letter. You may need to adjust margins, page size (on this screen) or font (in Letter File
Maintenance - see Step 1).
5 When you have made all necessary adjustments to produce a perfect test letter, return to the selection criteria to
get the whole selection that you want. When you are satisfied with the range selected, click Print.
6 When you print, a file called ZZZ.LTR (where ZZZ stands for your 3 character user ID) will be saved to your
Export Location, as defined in Security File Maintenance - P'Loc Screen 5 of 6. If your printer malfunctions during
the actual printing, you can re-print this file using conventional DOS or Windows print commands.
7 The output will print to your default Label Printer, as defined in Security File Maintenance - Devices Screen 3 of
6.
Printing Mailing Labels
You can create mailing labels in RecTrac to use for mailing brochures or other direct mail pieces
to your customers.
Setup:
1 If you plan to print your address labels on laser labels, then you must first setup a laser label template. In (Files -
System - Other - ) Laser Label Template Maintenance: Add or edit the MAIL-LBL template found on the Label
Maintenance browser. This template is pre-defined to fit on the Avery 5160 label size. Be sure that the template
you add is coded with Type = Address or Text (for mailing label use). Address labels should always be 4 print
lines long. You may choose the Pitch according to how much needs to fit on the labels. Remember: the smaller
the pitch number, the larger the font is.
FIGURE 3 - SAMPLE LASER LABEL TEMPLATE FOR AVERY 5160 LABELS
2 If you plan to print your address labels on a dot matrix printer, there are no prior setup steps.
Creating the Labels:
1 Depending on what RecTrac population you wish to send the mailing to, choose the appropriate Labels & Letters
program.
To Create Labels For: Run this Program:
Activity Enrollees (Current Or Past Years) Reports - Activity - Activity Labels & Letters
Any or All Family Members, based on
Family Member features
Any or All Households, based on
Household features
Reports - Global - Global Labels & Letters
(FM)
Reports - Global - Global Labels & Letters
(HH)
Vermont Systems, Inc. 475 06/09/08