RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Court Files
Setting Up Courts
The following steps assume that you have already:
• Set up all applicable facility types and facility locations (for your courts) using the Facility Type File Maintenance
and Facility Location File Maintenance programs, respectively.
You may add facility types and locations "on the fly" as you are adding your new court(s). However, the
following steps do not describe the "on the fly" process.
To add the court to the database:
1 Go to Files � Facility � Facility Maintenance. You will proceed to the Facility Maintenance screen.
2 Click Add. You will proceed to the Facility Core Information screen.
3 Select the applicable Facility Type for this court.
4 Select the applicable Facility Location for this court.
5 Enter the Facility ID, which in this case is the court’s ID.
6 Click Next. Note that all other fields are now made available for entry.
7 In the Prt Desc field, enter a print description for the court.
8 Select the Is This a Court Module Facility? option.
9 Complete all other fields, or leave their default settings. Press F1 for field-level Help as required.
10 Click Next. You will proceed to the Restrictions/Features screen.
11 Complete all fields or leave their default settings. Press F1 for field-level Help as required.
12 Click Next. You will proceed to the Facility Fees/Charges screen.
13 Enter all applicable bill codes and complete each bill code’s related fields.
14 Complete all other fields or leave their default settings. Press F1 for field-level Help as required.
15 Click Done. You will return to the Facility Maintenance screen, where the court facility that you just added will be
listed in the browser box.
16 Click Add to continue adding court facilities.
17 When you have finished adding all court facilities, click Exit to return to the Main Menu.
To generate the court’s slots:
1 Go to Period End � Court � Court Slot Generator. You will proceed to the Court Slot Generator screen.
2 In the Beginning Court and Ending Court fields, enter or select the court or range of courts for which you want
to generate slots.
3 Complete all fields or leave their default settings. Press F1 for field-level Help as needed.
4 Click Generate. The court slots will automatically be generated by the system.
5 After the slots have been created, you can view and/or update the court slots using the Court Slot Maintenance
program (Files � Court).
Setting Up Court Hot Buttons for Use with Express Courts
The buttons displayed on the Express Court Reservations (Daily � Court � Express Courts)
screen are created and maintained in Hot Button Maintenance. Court Hot Buttons need to be
created before you can use the Express Courts Reservation feature. The following presents the
steps necessary to create a single Court Hot Button.
Note: You have a great deal of flexibility when creating Court Hot Buttons. The following steps
present one method only. See Hot Button Variations for other ideas.
Vermont Systems, Inc. 73 06/09/08