RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Set up the Attachment Text:
1 Go to File Maintenance � System Admin � Other File Maint � Comment Codes Maintenance.
2 Click Add. You will continue to the Comment Code Maintenance – Core Information screen.
3 Select Email as the Comment Type.
4 Enter the Comment Code ‘EMAIL’. This entry must match exactly.
5 Enter the description ‘Email Receipt Body Text’.
6 Enter applicable Comment Text. The Comment text should be whatever you want the body of the email to read,
such as:
Attached you will find a text file representing your receipt for services. Open the attachment file using a text editor
(such as Notepad) or a word processor. If you have any questions, please call our office.
Your Recreation Department
Telephone: 1 (800) 555-1234
Hours of Operation: Monday – Friday 8:30am – 4:30pm.
Address: 14 Maple Street Your City, VT 05452
7 Click Done. You will return to the Comment Code Maintenance screen.
8 Click Exit.
Send the Email Receipt/Report
9 Process the receipt/report.
10 Click Print. You will continue to the Device Selection screen.
11 Click Email.
12 Enter the applicable email address if necessary.
13 Click OK.
Printers
Using the Datamax Ovation 2 Printer
Pass Printing with the Ovation Printer - Overview
1 Setting Up the Ovation Printer
2 Template Setup for Pass Printing with the Ovation Printer
3 Troubleshooting for the Ovation Printer
Setting Up the Ovation Printer
1 Take the Printer out of the Box and set where you would like.
2 Take the printer cable that came with the machine and plug the cable into the LPT port you would like to use on
your PC. Plug the other end (Blue Connection) into the printer.
3 To load the Pass Paper Stock into the printer, push in the buttons on both side of the printer at the same time to
open the cover.
4 To load the pass stock, push forward on the green lever with notches. This will release the printing mechanism.
Tilt this all the way to the left. Feed card stock in the slot where the cover and printing unit meet. The stock should
be loaded printed side up (the side on which the printer will print). Pull enough stock through so it feeds all the
way through the printer. There is a slide guide on the bottom of the printer: get the stock flush with the left guide
and slide the right green guide over so that the paper stock cannot move. Now tilt the printing mechanism back
down. It will click when it is in place.
Note: Make sure that the cards are lined up straight so that text is straight on the card.
5 Special circumstance: If there is even the slightest wrinkle in the ribbon, the print quality will suffer. In order to
alleviate this, release the print mechanism using the green lever. Turn the green knob counter clockwise to create
slack in the ribbon. With the white knob in front, turn this counter-clockwise to spool the crinkled ribbon. After all
Vermont Systems, Inc. 479 06/09/08