RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
Note: You can view any notes linked to the family member by clicking the Notes button (if it
displays in red).
6 Click OK. You will return to the Rental Processing screen.
7 Click Select to add this transaction to the Current Transaction Listing browser box.
8 Click Payment to process the reservation payment as usual.
Adding Comments to a Rental Reservation
1 On the Rental Processing screen, enter the appropriate rental item in the Item field.
2 Enter the appropriate beginning and ending reservation dates in the From and To fields.
3 Enter the appropriate reservation times in the Start and End fields.
4 In the Misc. Rental Cmnt field, type any additional comments that you wish to print on the rental reservation
receipt.
Any comments for this rental item that were added in the Misc Out Cmnts field on the Rental Item Maintenance -
Features screen will not display here, but will print on the reservations receipt.
5 Click Fees to proceed to the Rental Fees Update screen.
6 In the Out Code field, select the comment code that you wish to print on the rental reservation receipt. Any
Comment Code that exists in this field defaults to the Out Comment linked to the rental item on the Rental Item
Maintenance - Features screen.
7 Click OK. You will return to the Rental Processing screen where the rental item reservation will automatically be
added to the Current Transaction Listing browser box.
8 Click Payment to process the reservation payment as usual.
Adding Comments to the Rental Item Check Out or Return
Note: The comments that exist in any of the fields listed below default to those comments that
may have been linked to the rental item: 1) on the Rental Item File Maintenance: Features
screen, 2) during the rental reservations process (if you are processing a rental item check-out) or
3) during the rental check-out process (if you are processing a rental item return).
1 On the Rental Check In/Check Out screen, highlight the rental reservation that you wish to check out or return in
the browser box.
2 Click Select Rental Reservation.
3 Click Detail. Click Next>>.
4 In the Miscellaneous Out Cmnts field (or Miscellaneous In Cmnts field), enter any other comments that you
wish to print on the rental check out or return receipt.
5 Click Exit. You will return to the Rental Check Out/Check In screen.
6 Click Fees to proceed to the Rental Fees Update screen.
7 In the Out Code field, select the comment code that you wish to print on the rental reservation receipt. Any
Comment Code that exists in this field defaults to the Out Comment linked to the rental item on the Rental Item
Maintenance - Features screen.
8 Click Select to add this rental check out or return to the Current Transaction Listing browser box.
9 Click Payment to process the reservation check out or return payment as usual.
Entering the Condition of the Rental Item during the Rental
Reservations Process
1 On the Rental Item Reservations screen, enter the appropriate rental item in the Item field.
2 Enter the appropriate beginning and ending reservation dates in the From and To fields.
3 Enter the appropriate reservation times in the Start and End fields.
4 Click Fees to proceed to the Rental Fees Update screen.
5 In the Condition field, select the condition of the rental item.
6 Click OK. You will return to the Rental Processing screen, where the rental item reservation will automatically be
added to the Current Transaction Listing browser box.
6/9/2008 230 Vermont Systems, Inc.