RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
5 Enter a Cost Centers for each tax rate, if applicable.
6 Enter a Receivables offset GL Code and Cost Center for each tax rate, if you are using Receivables.
7 Click OK to save your changes and return to the Tax Table Maintenance screen.
Purging WebTrac User Orphans
The WebTrac User Orphan Purge program can be used to delete WebTrac users in bulk or just
those WebTrac users with missing or inactive households.
1 Go to Period End � System � Period End Purges � WebTrac User Orphan Purge.
2 Select the Purge User IDs for Inactive RecTrac Households option to remove WebTrac users linked to inactive
households.
3 Select the Purge User IDs for Missing RecTrac Households option to remove WebTrac users linked to
households that are missing.
4 Select the Purge All WebTrac User IDs option to remove all WebTrac users. Use this option with extreme
caution.
5 Click Purge to begin the WebTrac user purge process.
6 Click Exit to return to the Main Menu.
Consolidating ACH Files
The ACH Record Consolidation program allows you to combine multiple ACH files. This program
should be run after running the Installment Bill/Auto-debit process. If a household has four
different ACH bills that are all to be charged against the same account and routing number, these
are combined into one record with amount equaling the total of all of the separate bills.
1 Go to Utilities � System � Installment Billing/ACH Utilities � ACH Record Consolidation.
2 In the Bill Date field, enter the bill date for the records you want to consolidate.
3 In the ACH File Date field, enter the date on which this ACH file will be created.
4 Select the Exclude Pre-Note Records option to include only those billing records that have been pre-noted.
5 Click Process to create the consolidated ACH file.
6 Click Exit to return to the Main Menu.
Changing Residency Status Based on Zip Code
Run the Household Residency Change program (Utilities � System � Household Utilities �
Household Residency Change). Press F1 for field-level Help as needed.
Adding a Member ID Number to the XRef or Social Security Number
Field and/or Converting Household IDs
Run the Bulk Household Transfer II program (Utilities � System � Household Utilities � Bulk
Household Transfer II). Press F1 for field-level Help as needed.
Merging a Pay Code into an Existing Code
Run the Pay Code Conversion program (Utilities � System � Conversion Utilities � Pay Code
Conversion). Press F1 for field-level Help as needed.
Changing the Status and Schedule for Scheduled Events
Run the Scheduled Events Maintenance program (Period End � System � Scheduled Events
Maintenance). Press F1 for field-level Help as needed.
6/9/2008 442 Vermont Systems, Inc.