RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Searching for a Facility that Meets Specified Criteria
The Facility Reservation (Search) program allows you to automatically search for and reserve a
facility that meets a pre-set selection of criteria.
For example, you may need an auditorium that has a maximum capacity of 1,000, an audio
system and bleachers and is available between 1:00p and 4:00p on the second Saturday of every
month from April through June. Facility Reservations (Search) allows you to find a facility or
facilities that meet those requirements and make the reservations.
1 Click the Facility Reservations (Search) hot button.
OR
Go to Daily � Facility � Facility Reservations (Search).
OR
Click the Global Sales hot button
OR
Go to Daily � Global � Global Sales
2 In the Lookup field, type all or part of the household name for which you wish to process this function and press
the Enter key.
OR
Enter the appropriate information from any of the search buttons on the bottom of the screen and then click that
button. You will proceed to the Household or Family Member Listing screen, depending on the lookup option
selected on the previous screen.
3 Highlight the household or family member for whom you wish to process a reservation and press Enter or click
Select. You will proceed to the Facility Reservation Search screen.
OR
If Using Global Sales, highlight the household or family member for whom you wish to process the reservation
and click Select. Then click the Facility Search button located at the bottom of the screen to proceed to the
Facility Reservation Search screen.
4 Fill in your search criteria in the fields provided in the upper left-hand of the screen. The more information you
enter, the more detailed your search will be.
Note: Click Reset to reset your search criteria, if necessary. The Time Block field counts time in minutes. Press
F1 for field level help as needed.
5 Enter any keywords and use the Dual Selection List to search for selected features, if applicable. Press F1 for
field level help as needed.
6 Click Search Matrix to search for facilities that meet your criteria. You will proceed to Mult-Day/Multi-Facility
Search screen.
7 Select the reservation(s) you want in the results matrix by clicking in the field(s) where the time going across to
the right meets the facility coming down. Once you click in the field, it will turn pink and display ‘RSV.’ Click in
additional fields to make additional reservations as necessary. Click in a field again to delete the reservation.
Click Facility Res to complete the reservation.
OR
Click