RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
10 Click OK.
11 Click Exit.
Note: If you do not click on Print Journal before posting another meal record you will not be able
to print a detailed report for those postings.
12 To verify that you entered this information correctly go to Reports � CYS � CYS General Reports � USDA
Meal Reimbursement Report.
Correcting Meal Reimbursement Amounts (Before Posting)
The following steps assume that you are currently on the Meal Reimbursement Update screen
(Daily � CYS � CYS USDA Meal Reimbursement Posting) and have not yet posted meal counts
for the selected activity and date range.
1 Highlight the child and double click in the browser box for which you wish to edit meal counts. Notice that this
child’s meal counts are now listed in the appropriate fields at the bottom of the screen.
2 Enter the correct meal count for this child in each field.
3 Click Update Meal List to save your changes.
4 Repeat steps 1–3 for each child in the selected activity for whom you need to edit meal count amounts.
5 Click Post Meal Record.
6 Click Exit.
7 To verify that you entered this information correctly go to Reports � CYS � CYS General Reports � USDA
Meal Reimbursement Report.
Correcting Meal Reimbursement Counts (After Posting)
1 Go to Daily � CYS � CYS USDA Meal Reimbursement Posting.
2 Enter the Activity Number for the class for which you wish to change posted meal reimbursement amounts.
OR
Press the F9 key or right-click from within the field to select the appropriate activity from the picklist.
3 Enter the date on which you originally posted the meal reimbursements for this class.
OR
Press the F9 key or right-click from within the field to select the appropriate date from the calendar.
4 Enter or select search dates that encompass the entire range of dates for which you wish to post meal
reimbursement amounts.
5 Enter the number of adults in the classroom or a Provider household for which you are posting meal
reimbursement counts.
6 Select whether you wish to post for: Full Time (CDC Classes), Hourly, Full Time/Hourly (Provider Classes), or
Other Care (EDIS child).
7 Click Listing. You will continue to the Meal Reimbursement Update screen.
8 Review each child’s meal counts and make changes as necessary. Press F1 for field-level Help as necessary.
9 Click Post Meal Record.
10 You will receive the following message: "A USDA Meal Posting Already Exists for this Class on this Date. Do you
want to overwrite this record?" Click Yes. Click OK.
11 Click Exit.
12 To verify that you entered this information correctly go to Reports � CYS � CYS General Reports � USDA
Meal Reimbursement Report.
6/9/2008 270 Vermont Systems, Inc.