RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
Merging Pass Visits from One Database to Another
The Pass Visit Merge program allows you to merge visits from an external RecTrac database into
your existing RecTrac database for a selected range of visit dates.
1 Go to Utilities � Pass � Pass Visit Utilities � Pass Visit Merge.
2 In the Enter Connect String for Host Database field, enter the connect string of the database from which you
are importing pass visit information. For example, -db rectrac -H Server1 -S rtlive -N tcp.
3 In the Merge Visit Dates From fields, enter the range of visit dates that you wish to import from this database.
4 Click OK to process your selections.
Posting Military Bulk Visits
The Military Bulk Visit Post program allows military customers to post bulk visits to a "pseudo"
family member so that generic visit stats as well as pass type stats can be updated as if 50 pass
members swiped individually.
1 Go to Period End � Pass � Military Bulk Visit Post.
2 Select the appropriate family member to whom the swipes will be registered.
3 Select the appropriate visit pass type to which the swipes will be registered.
4 Select the appropriate facility location to which the swipes will be registered.
5 Enter or select the date you want the visits to be posted.
6 Enter the time at which the swipes will be registered.
7 Enter the number of visit swipes you want to register.
8 Click Post to post the swipe records.
9 Click Exit to return to the Main Menu.
Purging Generic Pass Visit Statistics
The Pass Generic Visit Statistics Purge program allows you to delete generic visit statistics.
1 Go to Period End � Pass � Pass Purges � Pass Generic Visit Statistics Purge.
2 In the Individual Selections Browser, select the pass type(s) for which you wish to delete generic visit statistics.
OR
In the Beg Pass Type and End Pass Type fields, enter or select the range of pass types for which you wish to
delete generic visit statistics.
Then, choose whether you want to use the range plus browser or just the browser selections.
3 Enter the Beginning Visit Date. This is the beginning date for which you are deleting generic visit statistics.
Note: You must enter a range of dates for any statistics to be deleted.
4 Enter the Ending Visit Date. This is the ending date for which you are deleting generic visit statistics.
5 Leave the Print Purged Generic Visit Records option DE-selected if you do NOT wish to print a list of the
generic visit records you are purging. Select this option if you want to print this list.
6 Click Purge to begin the process of deleting generic visit records.
7 Click Exit to return to the Main Menu.
Updating Passes Based on a Future Date
The Future Member Status Update program allows you update or change the status of a selected
group of passes based on a future date. Selecting the Change Pass Status with Balance Only?
option allows you to suspend or revoke the passes of members who have owe a (user-defined)
balance on that pass. DE-selecting this option will make all passes in the range you select
become updated with the appropriate current status.
1 Go to Period End � Pass � Future Member Status Update.
6/9/2008 420 Vermont Systems, Inc.