RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
What to Check if You Are Out of Balance
The
Scenario
The following examples show some of the most common end-of-day error scenarios and how to
correct them:
In Balance $90 - Check
Your Cash Drawer
Totals by Tender Type
$25 - Cash
$45 - Credit Card
Total $160
Cash Journal by Tender
& Net Debits/Credits
$90 - Check
$25 - Cash
$45 - Credit Card
Total $160
GL Distribution Net
Debits/Credits
$10 Sales Tax
$135 Programs
$15 T-shirt Sales
Total $160
If your cash drawer tender totals match the Cash Journal tender types exactly
and the Cash Journal and GL totals match:
You are in balance!
**********************************************************************************************************************
Tender
Type
Switch
$100 - Check
$25 - Cash
$35 - Credit Card
Total $160
$90 - Check
$25 - Cash
$45 - Credit Card
Total $160
If the Cash Journal and GL totals match,
$10 Sales Tax
$135 Programs
$15 T-shirt Sales
Total $160
but your cash drawer tender totals do not match the Cash Journal tender types:
Recount your cash drawer. You may have miscounted among the different tender types.
OR
If your cash drawer recount holds up, match each check and credit card receipt by name or number to the
Cash Journal. You may find that an incorrect payment type was processed for a transaction. In the above
example: A $10 credit card payment accidentally got processed as a check, so the checks are OVER
while credit cards are SHORT by the same amount. To correct it, find the erroneous transaction, process a
Global Payment Reversal (Daily � Global � Global Payment Reversals) and reapply with the correct
payment type.
**********************************************************************************************************************
Cash Over $90 - Check
$30 - Cash
$45 - Credit Card
Total $165
$90 - Check
$25 - Cash
$45 - Credit Card
Total $160
$10 Sales Tax
$135 Programs
$15 T-shirt Sales
Total $160
Vermont Systems, Inc. 311 06/09/08