RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
11 You will return to the Tee Time Starter Options screen. Touch the Exit button.
Using the Tee Time Monitor to View the Statuses of Tee Times
The Tee Time Monitor screen allows you to view upcoming tee times. The following steps
assume that you are using a computer with touch screen capabilities.
1 Go to Daily � Golf � Tee Time Monitor. You will proceed to the Tee Time Monitor Options screen.
2 Touch twice from within the Course field to select the golf course from the touch screen picklist.
3 Touch in the Play Date field. Touch the Keyboard button.
4 Use the Keyboard screen to enter the Play Date for which you wish to view tee time statuses.
5 Select the appropriate refresh settings based on your needs. Press F1 for field-level Help as needed.
6 Select whether you want to run in manual or auto-mode. If you manually tee off golfers, do NOT run in automode;
only run the monitor in auto-mode if not using the Starter program.
7 Touch the OK button to continue to the Tee Time Monitor. You will proceed to the Tee Time Monitor. The
following fields are displayed:
• Scheduled Time: The time slot for which the golfers were originally scheduled.
• Order: The order of the golfers scheduled for this slot (Waiting, In-Hole, On-Deck, Up).
• Status: The status for this slot.
• Tee Time: The tee time for the golfers who made a reservation in this slot. You can move these times back
using the Tee Time Monitor Delay program.
• Golfers: The number of golfers for this slot, and their status.
8 Touch the Exit button to return to the Main Menu.
Using the Tee Time Starter Program
The Tee Time Starter program allows you to set up a touch screen for your golf starter to use to
keep customers up-to-date regarding tee off times. Customers are able to view this information
using the Tee Time Monitor program. The following set of steps should be used by your starter to
maintain tee times throughout the day.
1 Go to Daily � Golf � Tee Time Starter. You will proceed to the Tee Time Starter Options screen.
2 In the Course field use the keyboard to enter the Golf Course for which you are tracking start times.
OR
Touch twice in the field to select the appropriate golf course from the picklist.
3 Enter today’s date in the Play Date field using the keyboard.
OR
Touch twice in the field to select the appropriate date from the calendar.
4 In the Refresh Min field enter the number of minutes you wish to pass before the browser on the Starter screen
will be updated.
5 Choose whether you want the display tee times that have been tee’d off.
6 Choose whether you want to tee off all golfers linked to a slot, or individual golfers.
7 Touch the OK button. You will continue to the Tee Time Starter screen.
8 Highlight the reservation that you just started and touch the Tee’d Off button.
9 Repeat this step for each reservation as you tee them off.
10 At the end of the day, touch the Exit button to leave this program and log out.
Enrolling in Tee Time Lottery and Running the Spin
The Tee Time Lottery programs allow you to make tee time reservations based on the results of a
random spin. Tee Time Lottery is a good way of insuring fair and random reservations during
known high volume hours when you have more golfers than tee times available.
There are a number of steps involved in the lottery process, from creating the lottery tee times to
running the spin. The basic set up is outlined below:
Vermont Systems, Inc. 263 06/09/08