RMX 2000 Administrator's Guide Version 7.6.1 - Polycom

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Polycom RMX 1500/2000/4000 Administrator’s Guide — Korean — Japanese — Simplified Chinese • RMX resource management is the responsibility of the system administrator: — Conferences initiated by Polycom Conferencing for Microsoft Outlook are ad hoc and therefore resources are not reserved in advance. — Polycom Conferencing for Microsoft Outlook Add-in assumes that sufficient resources are available and does not check resource availability. Sufficient resources are therefore not guaranteed. — A meeting invitation that is automatically accepted by the RMX is not guaranteed availability of resources. — If the RMX runs out of resources, attendees will not be able to connect to their conferences. • By using DMA to load-balance resources between several RMXs, resource capacity can be increased, alleviating resource availability problems. 11-8 Polycom, Inc.
Creating and Connecting to a Conference Creating a Conference Chapter 11-Polycom Conferencing for Microsoft Outlook® Meetings are organized using the Microsoft Outlook client in the normal manner. If the meeting organizer decides that video participants are to be included in a multipoint video conference, he/she clicks the Polycom Conference button. Conference Information such as the Meeting ID and connection information is automatically added to the existing appointment information. Polycom Conference Button Conference Information The meeting organizer can add a meeting agenda or personal text to the invitation before it is sent. The meeting organizer can update or cancel the video enabled meeting in the same manner as for any other meeting. When the meeting organizer sends the meeting invitation a meeting record is saved in the Microsoft Exchange Server, the RMX, DMA, RSS and calendaring-enabled endpoints. RMXs, DMA and calendaring-enabled endpoints poll the Microsoft Exchange Server to retrieve new meeting records and updates to existing meeting records. Polycom, Inc. 11-9
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RMX 2000 Administrator's Guide Version 7.6.1 - Polycom

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