RMX 2000 Administrator's Guide Version 7.6.1 - Polycom

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Polycom RMX 1500/2000/4000 Administrator’s Guide Connecting to a Conference Table 11-4 summarizes the RMX’s usage of Microsoft Outlook data fields included in the meeting invitation. Table 11-4 Microsoft Outlook Field Usage Microsoft Outlook Field Usage by the RMX / DMA Conference / Meeting Room Gathering Slide Subject Display Name of Conference / Meeting Room. Meeting Name. Start/End Time Used to calculate the Conference’s Duration. Record Enable Recording in the Conference or Meeting Room Profile. Video Access Number Video Access Number (Cont.) Audio Access Number Streaming recording link Comprised of: . Note: It is important that MCU Prefix in Gatekeeper field in the RMX’s IP Network Service - Gatekeeper tab and the Dial-in prefix field in the Polycom Conferencing Add-in for Microsoft Outlook - Video Network tab contain the same prefix information. If Recording and Streaming are enabled in the Conference Profile, this number is used as part of the recording file name. ISDN/PSTN dial-in number. Up to two numbers are supported. Enables the recording of the conference to the Polycom RSS using the recording link. Enables streaming of the recording of the conference from the Polycom RSS. Display Recording option. Displayed as the IP dial in number in the Access Number section of the Gathering Slide. Displayed as the ISDN/PSTN dialin number in the Access Number section of the Gathering Slide. If recording is enabled, a REC indicator is displayed in the top left corner of the slide. Participants can connect to the conference in the following ways: • Participants with Polycom CMA Desktop or a Microsoft Office Communicator client running on their PCs can click on a link in the meeting invitation to connect to the meeting. • Participants with a HDX or a room system will receive a prompt from the endpoint’s calendaring system along with a button that can be clicked in order to connect. Participants with endpoints that are not calendaring-enabled can connect to the meeting by dialing the meeting number manually. 11-10 Polycom, Inc.
Polycom Solution Support Chapter 11-Polycom Conferencing for Microsoft Outlook® • Participants outside the office or using PSTN or mobile phones, can use the dial in number in the meeting invitation to manually dial in to the meeting. RMX Standalone Deployment When using a single RMX in a standalone deployment, connection is via an Ad Hoc Entry Queue. The meeting is started when the first participant connects to the RMX. When the first participant connects, a conference is created and named according to the information contained in the dial string. Subsequent participants connecting with the same dial string are routed from the Ad Hoc Entry Queue to the conference. After the conference has been created the Conference Name, Organizer, Time, Duration and Password (if enabled) are retrieved from the conference parameters for display during the Gathering Phase. RMX and Polycom DMA System Deployment In a DMA deployment a Virtual Meeting Room is activated when the first participant connects to the DMA. DMA receives the dial string to activate a Virtual Meeting Room on the RMX. DMA uses the Meeting ID contained in the dial-in string to access meeting information stored in the Exchange Server database. When the meeting information is found on the Exchange Server, the Conference Name, Organizer, Time, Duration and Password (if enabled) are retrieved from the Exchange Server database for display during the Gathering Phase. If enabled, automatically generated passwords are ignored. For more information see "Automatic Password Generation Flags” on page 21-35. Polycom Implementation and Maintenance services provide support for Polycom solution components only. Additional services for supported third-party Unified Communications (UC) environments integrated with Polycom solutions are available from Polycom Global Services and its certified Partners. These additional services will help customers successfully design, deploy, optimize and manage Polycom visual communications within their UC environments. Professional Services for Microsoft Integration is mandatory for Polycom Conferencing for Microsoft Outlook and Microsoft Office Communications Server integrations. For additional information and details please see http://www.polycom.com/services/ professional_services/index.html or contact your local Polycom representative. Polycom, Inc. 11-11
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RMX 2000 Administrator's Guide Version 7.6.1 - Polycom

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