Using Accounts Payable

Vouchers: Understanding VouchersUnderstanding Voucher ParametersThe AP Parameters Definition (APDE) form determines many of thefunctions of the Accounts Payable module. See the Getting Started withPurchasing and Accounts Payable manual for an in-depth discussion of theAPDE form and the ramifications of setting each parameter.Three fields on the AP Parameters Definition (APDE) form affect how yourinstitution processes vouchers, and how the Voucher Maintenance (VOUM)form functions:• The Voucher Approval Needed field determines whether approvals areused.• The Vou Accepted Items Only field determines what status of purchaseorder line items can be vouchered.• The Default Voucher Done field determines whether the Voucher Donefield on the VOUM form defaults to “Yes” or “No.”Figure 14: Example of the APDE Form106 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.