Using Accounts Payable

Vouchers: Understanding VouchersChecking the Status of BPO Line ItemsWhen you create a voucher from a blanket purchase order, the line items onthe BPO must have a status of “Accepted.” You can check the status of theitems by completing the following steps:Step 1. Access the Blanket PO Items Order List (BPIL) form.Step 2. Enter the blanket purchase order number or use Blanket Purchase OrdersLookUp.Step 3. View the Status field for the line item.See the Using Purchasing manual for a procedure for accepting blanketpurchase order items.Entering GL Account Information for BlanketPurchase OrdersWhen you create a voucher and specify a blanket purchase order you mustreference the blanket purchase order before adding any line items because theGL accounts on the line items are limited to the accounts specified on theblanket purchase order. Perform a LookUp at the GL Accounts prompt on theBPUM form to see only the GL accounts associated with the BPO.Associating Voucher Transactions with ProjectsWhen you create a voucher, if the GL expense account number you enter onthe Voucher Item Maintenance (VOUD) form is associated with a project inthe Projects Accounting module, Colleague displays a resolution form of allthe project IDs that are tied to the GL account number.You have the option to associate the voucher transaction with a project (byselecting the project ID from the resolution form) or to use the GL accountnumber without associating it with a project ID by cancelling from the projectresolution form.126 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.