Using Accounts Payable

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Vouchers: Transferring Voucher Items to Fixed AssetsSelecting Fixed Assets for TransferUse the Fixed Assets Transfer Report (FXTR) form to select AccountsPayable line items for transfer to the Fixed Assets module. You must completethe FXTR form before you can complete the Fixed Assets - AP Interface(FXAP) form. You can run the report as many times as necessary to select theline items that you want to transfer. Once you complete the FXAP form, theline items you selected on the FXTR form will be marked as transferred, andcannot be selected on another report.Figure 49: The Fixed Assets Transfer Report (FXTR) FormYou can select line items using the following parameters:• Voucher ID ranges• Voucher Date ranges• PO Number rangesYou can limit the selection to include or exclude specific vendors, and youhave the option of using Additional Selection Criteria to further narrow yourselection.304 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Components of Fixed Asset Transfer from APProcedure for Generating a Fixed Assets TransferReportPerform the following steps to select and create a report of vouchered lineitems from Accounts Payable that are flagged to be transferred to FixedAssets.Step 1. Access the Fixed Assets Transfer Report (FXTR) form.Step 2. Enter any selection criteria, such as voucher ID range, voucher date range,and/or PO number range.• You can also add additional vendors or exclude vendors on the FXTR form.Step 3. Do you want to specify additional selection criteria?Yes. Enter Yes in the Additional Selection Criteria field, and continue withStep 4.No.Enter No in the Additional Selection Criteria field, and finish from theFXTR form.Step 4. When you finish from this form, Colleague processes the Fixed AssetsTransfer Report.When you save your entries on the FXTR form, Colleaguewill display the Additional Selection Criteria form, where you can design aquery to select additional items that you want to include.See the “Technical Tip” on page 305 for information about using theAdditional Selection Criteria form.Technical Tip: You can use the Additional Selection Criteria form toselect vouchers whose status is either Paid or Reconciled. Items onOutstanding vouchers are eligible for transfer to Fixed Assets, but youmay choose not to include these items until they are paid.To restrict your Fixed Assets Transfer Report to only Paid orReconciled vouchers, enter Y in the Additional Selection Criteria fieldof the FXTR form and complete the Additional Selection Criteria formas follows:Using Accounts Payable, June 19, 2009 305© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsYou can enter
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Setting Up Your Vendors Prior to Go
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Creating VouchersEntering
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Vouchers: Printing VouchersStep 7.
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Batch Check ProcessingForms
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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