Using Accounts Payable

Vouchers: Creating Vouchers for Specific CircumstancesProcedure for Creating Vouchers from a PrepaidPurchase OrderFollow the steps below to create vouchers from prepaid purchase orders.Before completing the steps in this section, ensure that the purchase order youwant to prepay has a status of “Outstanding” and that none of the items on thispurchase order have been accepted.Step 1. Access the Purchase Order Prepay (POPP) form.Step 2. At the Purchase Order LookUp prompt, enter a purchase order number or usePurchase Order LookUp to find the record you need.Note: See the Using Purchasing manual for information on usingLookUp shortcuts to quickly find the purchase order you need.The purchase order ID, PO Status, and Status Date display in the header blockof the POPP form. This field is required.Step 3. Enter the Prepay Date. This is the date on which the general ledgertransactions are posted when you prepay this purchase order and create avoucher. The current date is the default. The prepay date is required to createthe voucher.Step 4. Do you want to enter a prepay percent or amount?Percent. Enter the percentage in the Prepay Percent field.When you enter a percent in this field, Colleague calculates that percentfrom the purchase order total and puts the calculated amount in thePrepay Amount field. The prepay amount is the amount that is paid inadvance. If you leave the Prepay Percent field blank, Colleaguecalculates the percent from the amount entered in the Prepay Amountfield and puts the calculated percent in this field.Amount. Enter the dollar amount in the Prepay Amount field.180 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.