Using Accounts Payable

Purging VouchersProcedure for Completing the Voucher PurgeRegisterStep 1. Complete “Before You Begin” on page 286.Step 2. Access the Voucher Purge Register (VRPG) form.Step 3. To use a saved list of voucher IDs to specify the vouchers you want to purge,complete the following sub-stepsa. Create a saved list of voucher IDs.See your system administrator if you require assistance with creating thesaved list.b. Enter the name of the saved list in the Saved List Name field.Use Saved List LookUp to find the list you need.If you do not want to use a saved list, leave the Saved List Name field blank.Step 4. In the Register Type field, enter the code for the type of register you want toproduce.See “Register Types” on page 283 for an explanation of register types.This field is required.Step 5. In the Report Dates field, enter a beginning and ending date for the report.The VPRG process select all vouchers with a status corresponding to theselected register type either prior to or during the dates entered here.The beginning and ending dates are both required.Step 6. Use the remaining fields on the VRPG front-end form to select the vouchersyou want purged by the Voucher Purge (VOPG) form.See “Using the VPRG Form to Select Vouchers for Purging” on page 281 formore information.Using Accounts Payable, June 19, 2009 287© 2009 Datatel, Inc.