Using Accounts Payable

Vouchers: Transferring Voucher Items to Fixed AssetsThe Transfer ProcessThe rest of the transfer process takes place within the Fixed Assets module.These basic overview steps are all discussed in detail later in this chapter.Step 1. Run the Fixed Asset Transfer Report (FXTR) process to select the items thatyou want to transfer. You can run the report repeatedly to modify yourselection criteria to select only the items that you want to transfer fromAccounts Payable to Fixed Assets.Step 2. Access the Fixed Asset-AP Interface (FXAP) form and create a batch ID thatidentifies the group of records that you selected on the FXTR form.Step 3. Access the FX - AP Interface List (FAIL) form and retrieve the batch you justcreated.Step 4. Access the FAIL form and assign a fixed asset ID for each line item (up to 300items per batch). Each time you assign or modify the fixed asset ID,Colleague displays the Fixed Asset Maintenance (ASST) form for that newasset record.If tagging information exists, the property tag defaults as the asset ID.Step 5. Complete the ASST form for each new asset. Previously entered taginformation defaults into the ASST form when the asset is created.The Property Tag field defaults on the Other Fixed Asset Information(OFXM) form. The Acquisition Date and Acquisition Cost fields default fromthe voucher to the Acquisition Information Maint (ACQM) form.Step 6. When you finish from the ASST form and return to the FAIL form, theTransfer flag on the FAIL form displays “Yes” for each item for which youhave successfully created a fixed asset record.You don’t have to transfer all the items in the batch at once. The items thatwere not transferred display on the list the next time you access this batch onthe FAIL form. Once you transfer all the line items in the batch, Colleaguedeletes the batch.298 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.