Using Accounts Payable

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Vendors: Adding a VendorFigure 7: Files Used to Store Person and Corporation Vendor InformationNew vendor record createdPerson orCorporation?PersonCorporationPERSONFilePersonCorporationCORP.FOUNDSFileVENDORSFileBranch Address 3(Bookstore POs)Smith Office Supplies(person/corp ID 2374) has:✔ Corporationrecord (ORGP, AORG)✔ Corp/Foundationrecord (ORGP, AORG)✔ Vendor record (VEND)Branch Address 2(South campus POs)Branch Address 1(North campus POs)Main Address(for Checks) (ADR)Susan Johnson(person ID 2375) has:✔ Person record (NAE, BIO)✔ Vendor record (VEND)Home Address(Second contact)Check Address(for Checks)(ADR)Records in ADDRESSfile (keyed to person ID 2375)Records in ADDRESS file(associated with corp ID 2374)64 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Understanding Vendor DemographicsFinding Vendor Demographic InformationThis section provides information on which forms and fields to use tomaintain specific types of demographic information about vendors. The formswhere you enter basic demographic information for a vendor that is a personare different from the forms for a vendor that is a corporation.Table 11 alphabetically lists the items of vendor demographic information youcan change, and the field and form you use to add or change information foreither a person or a corporation.All the forms mentioned in table 11 are accessible as detail forms from theVendor Maintenance (VEND) form in both the Purchasing and AccountsPayable module, with one exception: the Person Addresses (ADR) form for acorporate vendor. When you are working with a corporation vendor record, anAddress Resolution form appears automatically when you select theOrganization Profiles (ORGP) form. If you enter “A” here to add an address,the ORGP form appears with the address fields blank, ready for you to enterthe new address. (In addition, the ADR form is available for corporations byentering the mnemonic at any menu prompt.)To learn more about what to enter in a specific form or field, refer to CoreSystem Reference or use online help.For step-by-step procedures for changing or updating demographicinformation for a vendor that is a person or a corporation, see procedures forthe Name and Address Entry (NAE), Person Addresses (ADR), andOrganization Profile (ORGP) forms in the Using Demographics manual.Using Accounts Payable, June 19, 2009 65© 2009 Datatel, Inc.
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Table of Contents19 Introduction21
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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