Using Accounts Payable

Checks: Maintaining Bank Account Info for e-Check ProcessingAll of your prenoting can be done with one financial institution. So, even ifyour students, employees, and vendors bank with many different financialinstitutions, you can send all of your prenote files to a single financialinstitution for verification.Forms UsedTable 55 shows an alphabetical list of the forms used in this section and adescription of each.Table 55: Forms Used to Maintain Bank Account Information for e-CheckProcessingFormBank Account Info Entry (BAIE)Bank Account Info Hist (BAIH)E-checks Prenotes (ECPP)PurposeEnter bank account information.View historical bank account information.Prenote U.S. bank account information.Entering Bank Account InformationBefore you can pay a vendor, student, or employee with an e-check, you mustenter the bank account information into Colleague using the Bank AccountInfo Entry (BAIE) form. If your institution uses WebAdvisor 3.x, bankaccount information can also be entered using the Bank Account InformationWeb forms. See the WebAdvisor for Colleague Finance manual for moreinformation on the Bank Account Information Web forms.The Bank Account Info Entry (BAIE) FormUse the Bank Account Info Entry (BAIE) form to maintain bank accountinformation for any payees you expect to pay by e-check.When you access the BAIE form, Colleague displays a Person LookUpprompt. Use the LookUp to select the person or organization whose bankaccount information you want to maintain. Colleague then presents aresolution form displaying all available addresses for the person or368 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.