Using Accounts Payable

Understanding Vendor Demographicsform appears just before the ORGP form, to let you select, from theResolution list, the address you want to view or change.• You can also add addresses for a corporate vendor on the ADR form (eventhough it is not available as a detail form for corporations from the VENDform), by entering the mnemonic at any menu prompt.• The first address displayed on the Address Resolution form is the“preferred,” or default, address, and is used in all cases where no specificother address is specified. It can be any address type.• If you want to add an address for one of your vendors, you enter “A” to(A)dd on the Address Resolution form, and the ORGP form appears withall the address fields blank, ready for entering a new address record.• Note that even if a vendor has only one address on its record, you mightstill be presented with the Address Resolution form. This is to give you theoption of adding a new address (using the “(A)dd” option on the Resolutionform) for this vendor.Using the Core Code Tables to Customize YourDemographics OptionsA number of Core code tables can be useful in setting up your vendor recordsto suit your institution’s needs. If you want to be able to specify certaincharacteristics of vendors that are not listed in the Core code tables asprovided by Datatel, several of them can be modified as needed for your site.The following partial list outlines some Core code tables you can modify asneeded to help you track your vendor information more effectively:• ADDRESS.ROUTE.CODES. These are routing codes used for sortingand targeting mass mail. Each code consists of a superset of zip codes (suchas all zip codes in a major metropolitan area). You can set up different routecodes as needed.• ADREL.TYPES. These codes are for different types of addresses forvendors in your database. You can add your own codes for address typesother than the standard home, purchase orders, and check address typecodes.• FORMATTED.NAME.TYPES. These codes list formats in which aperson’s or corporation’s name would need to appear for different uses. Youcan set up your own name types if you need to automatically print names indifferent formats.• PERSON.ORIGIN.CODES. These define how an individual’s record wasacquired by your institution (mailing list, reference, or contact). You canUsing Accounts Payable, June 19, 2009 59© 2009 Datatel, Inc.