Using Accounts Payable

Vouchers: Creating VouchersStep 1. If you want to …a. enter a trade discount amount, enter the amount in the Trade Disc Amtfield.Note: If this voucher uses foreign currency, the trade discount amountis displayed in the foreign currency. Detail from the Trade Disc Amtfield to view the currency conversion information on the ForeignCurrency Conversion (CURR) form. The currency code appears nextto this field if a foreign currency is in use.b. enter trade discount percent. Enter a number greater than zero and lessthan or equal to 100 in the Trade Disc Pct field.When you enter a percentage in this field, Colleague calculates thediscount and displays the amount in the Trade Disc Amt field.Colleague uses the following equation to calculate the trade discount amount:Trade Discount Amount = Unit Price x Quantity x Trade Discount PercentAlthough the trade discount is carried from requisition to purchase order tovoucher, you can change it at any time on any document.Cash DiscountsThe cash discount for this line item is calculated by the system and displayedin the Cash Discount field.Line Item Tax InformationStep 1. In the Tax Codes field, enter the tax codes for this line item.Enter the tax codes that are associated with this line item, or use Tax CodeLookUp to help you locate the tax codes you want.If you entered tax codes on the Voucher Item List (VOIL) form, the tax codesdefault into this field for the line item. If tax codes default from VOIL, youcan add or delete tax codes as appropriate. If you add a tax code for this lineitem, the tax code does not default onto other existing line items. The taxcodes for the voucher are summarized on the VOIL form.148 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.