Using Accounts Payable

Understanding Voucher ProcessingFields on the VOUM FormTable 20: Fields on the VOUM FormField NameVoucher DatePO NumberMaintenance DateInvoice NumberInvoice DateInvoice TotalsDescriptionDate the voucher is created.ID of the purchase order from which the voucher iscreated.Date the voucher was last maintained.Vendor’s invoice number.Vendor’s invoice date.Vendor’s invoice total. This total includes taxes, butdoes not include any cash discounts.If the vendor invoice is in a foreign currency, detailon this field to the Foreign Currency Conversion(CURR) form.Vendor IDVendor•Name•Address•CSZ• CountryTermsDue DateTake DiscountTypesCurrencyCash DiscountCheck GroupRcr VoucherApprovalsCommentsPERSON ID of the vendor.Demographic information from the Vendor IDrecord. Detail on the Address field to the AddressResolution form to select an address for thevendor.This information may be changed for anestablished vendor on a voucher-by-voucher basis,or entered for a miscellaneous vendor.Vendor terms.Date voucher payment is due.Accept (Y) or decline (N) vendor discount.Vendor type(s).Vendor’s currency (if foreign).System-calculated discount based on vendor’sterms. You can override this amount.Grouping code for including this voucher in aparticular check run.ID of the recurring voucher from which this voucheris created.Online approvals. Detail on this field to the VoucherMaintenance Authorizations (APRV) form.Free-form text comments. Detail on this field to theUTED form to enter unlimited text.Using Accounts Payable, June 19, 2009 115© 2009 Datatel, Inc.