Using Accounts Payable

Vouchers: Creating VouchersStep 3. To overwrite the vendor address, detail on the Address field to select from anyother addresses for this vendor, or enter a vendor address in the Address andCSZ fields.Note: If you manually overwrite the vendor name and/or address,Colleague displays the word (Manual) next to the Name and Addressfields on the VOUM form.See the Getting Started with Purchasing and Accounts Payablemanual for more information about using miscellaneous vendornames and addresses.Step 4. To overwrite any remaining vendor information, including terms, the due datecalculated based on the terms, take discount, currencies, or amount of cashdiscount, go to the appropriate field and enter the overwriting information.Your entries apply to this voucher only. The vendor record remainsunchanged.Voucher ApprovalsStep 1. Does your institution use voucher approvals?Yes. In the Approvals field, enter an approval ID or use Approvals LookUpto find an approval ID.The ID you enter must exist in the APPROVALS file. Approval IDs aremaintained using the Approval Maintenance (APPM) form.If a password has been assigned to your approval ID on the ApprovalPassword Maintenance (APPW) form, Colleague prompts you for thepassword.When you approve a voucher, the system changes the Appr window inthe Vouchers field on the Approvals Needed (APRN) form from “No”to “Yes.”Note: For more information on approving vouchers, see“Understanding Voucher Approvals” on page 12.No. Skip the Approvals field and continue with Step 1.136 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.