Using Accounts Payable

Creating a Voucher Without a Purchase OrderProcedure for Creating a Voucher Without aPurchase OrderFollow the steps below to create a voucher without a purchase order.Step 1. Access the Voucher Maintenance (VOUM) form.Step 2. At the Voucher LookUp or [A]dd: prompt, enter A to add a new voucherrecord to the VOUCHERS file.• The system assigns a sequential, seven-digit (zero-padded) numericVoucher ID (displayed in the header block) and defaults the current date inthe Voucher Date field.• You can change the date in the Vendor Date field.• This field is required.Step 3. Leave the PO Number field blank.Step 4. Enter data in the remaining fields on the form, detailing as necessary tocomplete any necessary detail forms.• For information about completing the remaining fields on the VOUM form,see “Entering General Voucher Information” on page 132.• For information about completing the VOIL detail form, see “Entering TaxInformation on the VOIL Form” on page 141.• For information on completing the VOUD detail form, see “Entering LineItem Detail on the VOUD Form” on page 145.Step 5. Save your work and exit the VOUM form.Using Accounts Payable, June 19, 2009 155© 2009 Datatel, Inc.