Using Accounts Payable

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Vouchers: Reporting on VouchersUsing Non-Range Selection Criteria in VoucherReportsEach of the voucher report forms contains several “non-range” fields in whichyou can define specific records that you do or do not want to include in thereport.Table 37 displays which non-range selection fields are available on eachvoucher report.Vendors Incl[ude] – (also Include Vendors)Specify vendor IDs that you want to include in the report. You may perform aVendor LookUp in this field.Vendors Excl[ude] – (also Exclude Vendors)Specify vendor IDs that you do not want to include in the report. You mayperform a Vendor LookUp in this field.Bank Codes – (also Bank Codes Include and Bank CodesExclude)Specify bank code IDs that you want to include in the report. Colleagueselects only those records that meet any range criteria and that contain any ofthe bank codes entered in this field. You may perform a LookUp in this field.AP TypesSpecify AP type codes that you want to include in the report. Colleagueselects only those records that meet any range criteria and that contain any ofthe AP types entered in this field. You may perform a LookUp in this field.E-Pmt SessionsSpecify the IDs of the e-payment sessions that you want to include in thereport. Colleague selects only those AR credit card refund vouchers that meetany range criteria and that contain any of the e-payment session IDs enteredin this field. There is no LookUp functionality in this field.222 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Understanding Voucher ReportingAdd Operator IDSpecify the IDs of the operators who created the vouchers. Colleague selectsonly those records that meet any range criteria and that contain any of theAdd Operator IDs entered in this field. You may perform a LookUp in thisfield.BuyersSpecify the IDs of the buyers associated with the vouchers. Colleague selectsonly those records that meet any range criteria and that contain any of theBuyer IDs entered in this field. You may perform a LookUp in this field.InitiatorsSpecify the IDs of the initiators associated with the vouchers. Colleagueselects only those records that meet any range criteria and that contain any ofthe Initiator IDs entered in this field. You may perform a LookUp in this field.Status IncludeSpecify purchase order statuses to include. Colleague selects only thosepurchase orders that meet any range criteria and that contain any of thestatuses entered in this field.Status ExcludeSpecify purchase order statuses to exclude. Colleague selects those purchaseorders that meet any range criteria and excludes those that contain any of thestatuses entered in this field.Note: You cannot use non-range Include and Exclude fields for thesame processing request.For example, you cannot use:both Vendors Include and Vendors Exclude, orboth Bank Codes Include and Bank Codes Exclude, orboth Status Include and Status Excludein a single process.Using Accounts Payable, June 19, 2009 223© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Understanding Vendor Demographicsid
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Understanding Vendor DemographicsNo
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Understanding Vendor DemographicsTa
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Components of Vendor DefinitionTabl
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Components of Vendor DefinitionTabl
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersNot
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Creating VouchersFor fixe
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingRepro
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Checks: Batch Check ProcessingField
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksStep 6. R
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Checks: Reconciling ChecksThe batch
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Checks: Reconciling ChecksThe numbe
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Checks: Electronically Reconciling
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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