Using Accounts Payable

General Ledger ConsiderationsPosting AR Payments and VouchersWhen the cash receipt for a payment or deposit is posted, the cash receipt(CR) posting record looks like this:DebitCreditCash GL Account for the Pay Method(or default Cash GL Account) aAR Type (or Deposit Type) GL Account ba. Defined on the Rcpt Tender GL Distributions (RTGL) form in Colleague Student.b. Defined on the AR Types (ARTF) or the Deposit Types (DPTY) form in ColleagueStudent.When the check or credit card refund voucher (or cash advance voucher)becomes “Outstanding,” the posting journal (PJ) posting record looks likethis:DebitCreditAR Type (or Deposit Type) GL AccountAP Type Control GL Account aa. The AP Type must be set up with a source of “Accounts Receivable.” See theGetting Started with Purchasing and Accounts Payable manual.When the check refund voucher (or cash advance voucher) is “Paid,” the cashdisbursement (CD) posting record looks like this:DebitCreditAP Type Control GL AccountAP Type Bank Code GL AccountUsing Accounts Payable, June 19, 2009 337© 2009 Datatel, Inc.