Using Accounts Payable

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Accounts Receivable Vouchers: Processing AR VouchersImportant Fields on the VRAP FormYou can maintain the following fields on the VRAP form.Check NoEnter the check number you want to use to pay this voucher. Colleaguezero-pads numeric check numbers to seven digits.Note: You can prefix the check number with a non-numeric character(such as M for “manual”) to distinguish this check fromsystem-generated checks.If you enter a non-numeric prefix for the manual check number,Colleague does not zero-pad the manual check number.Note: The LookUp in the Check No field has been restricted to paperchecks because AP vouchers cannot be manually paid by e-check.Colleague concatenates the check number with the bank code and stores thisvalue as the check number (for example, 01*0000991 or 01*M1234). Everycombination of Bank Code*Check Number must be unique – Colleagueverifies that the check number you enter in this field is unique for the selectedbank code.Note: Use the Check Inquiry (CHKI) form to see the vouchers paid bya particular check. If the check selected for viewing is a manual check,Colleague displays the word Yes in the Manual Check field on theCHKI form.Check DateEnter the date to print on the check. Colleague uses this date as the generalledger posting date for the cash disbursement transactions.Today’s date defaults in this field, but you can change it to another date in anopen fiscal period.Alternate Payee NameEnter or modify a payee name to print on the check.342 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Paying AR Vouchers ManuallyAddress / CSZ / CountryEnter or modify a payee street address, city, state, postal code, and country toprint on the check.CommentsEnter any free-form text comments. These comments do not print on thecheck.Print NowEnter Y to print the check as soon as you finish out of the VRAP form, or N tosave your work and print the check at another time.If you enter Y in the Print Now field, Colleague will pay only the selected ARvoucher with this check, and will print the check as soon as you finish fromthe VRAP form.ALERT! Once you enter “Y” in the Print Now field and save yourchanges on the VRAP form, you cannot use that manual checknumber to pay any other vouchers.If you are using the same check to pay more than one voucher,enter “Y” in this field only for the final voucher you process.If you enter N in the Print Now field, Colleague allows you to use this checknumber to pay additional AR vouchers for this account holder. Enter N in thePrint Now field for each additional voucher until you are ready to print thecheck. When you are ready to print the check, access one of the vouchers andenter Y in the Print Now field.MessageEnter a free-form text message to print on the check.Note: Colleague prints the AR refund reason on the check advice.Using Accounts Payable, June 19, 2009 343© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: About This Manual28 U
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Understanding Vendor DemographicsTa
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersVou
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Vouchers: Understanding VouchersNot
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersInvo
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Vouchers: Reporting on VouchersE-Ch
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Vouchers: Reporting on VouchersBegi
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Vouchers: Reporting on VouchersUsin
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Vouchers: Reporting on VouchersFor
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Vouchers: Reporting on VouchersYes.
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Vouchers: Reporting on VouchersAP A
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Vouchers: Voiding and Purging Vouch
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Page 292 and 293: Vouchers: Transferring Voucher Item
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Page 333 and 334: Paying AR VouchersPaying AR Voucher
Page 335 and 336: General Ledger ConsiderationsYou mi
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Page 347 and 348: Accounts Receivable Vouchers59Voidi
Page 349 and 350: Understanding AR Voucher VoidingVoi
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Page 353 and 354: Accounts Receivable Vouchers60Viewi
Page 355 and 356: Viewing AR Vouchers in Accounts Pay
Page 357 and 358: Reporting on AR VouchersReporting o
Page 359: Using Accounts PayableChecks
Page 362 and 363: Checks: Maintaining Bank Account In
Page 380 and 381: Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksThe batch
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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