Using Accounts Payable

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Vouchers: Creating VouchersEntering General Voucher InformationThis section provides steps and information to complete the required fields onthe Voucher Maintenance (VOUM) form. To create vouchers for specificcircumstances, see “Creating Vouchers for Specific Circumstances” onpage 153.Before You BeginBefore completing the procedure in this section, ensure that the VoucherApproval Needed, Voucher Accepted Items Only, and Default Voucher Doneparameter fields in the AP Parameters Definition (APDE) form reflect yourinstitutions policies.See the Getting Started with Purchasing and Accounts Payable manual fordetailed information about setting up parameters on the APDE form.132 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Entering General Voucher InformationProcedure for Completing the VOUM FormFollow the steps below to complete the VOUM form. This is the first form inthe voucher process.Figure 18: Example of the VOUM FormStep 1. Access the Voucher Maintenance (VOUM) form.Step 2. At the Voucher LookUp or [A]dd: prompt, enter A to add a new voucherrecord to the VOUCHERS file.The voucher is assigned a Voucher ID (displayed in the header block) and thecurrent date is defaulted in the Voucher Date field.Note: The voucher ID is a seven-digit, zero-padded sequentialnumber prefixed by the letter “V.”Both the Voucher ID and Voucher Date fields are required.Using Accounts Payable, June 19, 2009 133© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Reporting on VouchersFor
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Vouchers: Reporting on VouchersTabl
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Vouchers: Reporting on VouchersStep
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Vouchers: Reporting on VouchersVouc
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Vouchers: Reporting on VouchersYes.
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Vouchers: Reporting on VouchersAP A
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Vouchers: Reporting on VouchersUnau
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Vouchers: Reporting on VouchersOuts
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingRepro
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Checks: Batch Check ProcessingField
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksManual Ch
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksStep 6. R
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Checks: Reconciling ChecksThe batch
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Checks: Reconciling ChecksThe numbe
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Checks: Electronically Reconciling
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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