Using Accounts Payable

Checks: Reconciling ChecksThe batch check reconciliation process verifies the information you enteredfrom the bank statement against the data on the CHECKS file. If theinformation matches, the process updates the status and status date infollowing files:• CHECKS• VOUCHERS• PURCHASE.ORDERS• ITEMSNote: The RECB process does not produce a report of reconciledchecks. To generate a report of reconciled checks, use the ReconciledCheck Register (RECR) process.If either the total number of checks or the total amounts of the checks (orboth) do not match, Colleague produces an error report. No records areupdated. You will have to research the information and find the error bymanually comparing the information on the statement with the information inthe CHECKS file. You can use the Manual Check Reconciliation (RECM)form to compare a smaller range of checks with your bank statement. Fromthe RECM form, you can compare each check individually with thestatement.Note: The RECB process does not reconcile any checks if thenumber of checks or total amount to be reconciled that you enter onthe form does not match the information stored in Colleague.When you are ready to correct the error and you access the RECB form again,the form will initially appear with all the information that was last entered. Ifno one has used this form since you used it, you can correct the incorrectinformation without having to retype the information. If someone else usedthis form after you last used it, you will have to retype the information.Fields on the RECB FormBank CodeEnter the bank code associated with the checks you want to reconcile. You canreconcile checks for only one bank code at a time.418 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.