Using Accounts Payable

Understanding Bank Account Information and e-ChecksFor more information on using WebAdvisor to enter bank accountinformation, see the WebAdvisor for Colleague Finance manual.Capturing Address IDs on VouchersRegardless of which kind of voucher you want to pay by e-check, Colleaguefirst has to determine the address of the payee to see whether there is addressspecificbank account information for the payee. Depending on the type ofvoucher, Colleague uses different methods, discussed in this section, to findthe appropriate address. If there is no address-specific bank accountinformation for the payee, Colleague uses the payee’s default accountinformation.Colleague captures address IDs on vouchers so that it can determine whichbank account information to use when paying a voucher by e-check. AddressIDs are used to link bank account information to specific addresses.Vouchers created in HR use the address hierarchy for the remittance codedefined on the Remittance Code Creation (REMC) form.If the voucher is an AR voucher, the AR check hierarchy is used to select theaddress ID to be captured.AP vouchers created on the Voucher Maintenance (VOUM) form use theAP.CHECK address hierarchy.The address selected through an address hierarchy is used unless a differentaddress for the vendor exists on the Address Summary (ADSU) form. If avendor has multiple addresses on the ADSU form, you can select a differentaddress for the vendor by detailing on the Address field on the VOUM form.Colleague displays a resolution form. Select the address you want from thelist on the form. When you select a different address, Colleague captures theaddress ID for the chosen address.When vouchers are selected for payment by the Check Selection (CKSE)process, Colleague checks for bank account information associated with theaddress that is valid for e-check processing. If there is no valid bank accountinformation for the address, Colleague evaluates default bank accountinformation for the payee. If the default bank account information exists andis valid for e-check processing, the voucher can still be paid by e-check.Using Accounts Payable, June 19, 2009 363© 2009 Datatel, Inc.