Using Accounts Payable

Vouchers: Voiding and Purging VouchersStep 7. Save your work on the VPRG form.The process creates a printed register listing the vouchers to be purged andcreates an error report.The Sort Definition, Peripheral Defaults, and Process Handler forms aredisplayed in sequence when you finish from the VPRG form.Note: You can use the VPRG form multiple times, using the rangeandnon-range-related criteria on the form, as well as additionalselection criteria, until the register contains the appropriate voucherrecords.Procedure for Completing the Voucher PurgeStep 1. Ensure that the register created by the Voucher Purge Register (VPRG)process contains the vouchers that you want to purge.The VOPG form uses a saved list created by the Voucher Purge Register(VPRG) form to purge the records from the VOUCHERS file.Step 2. Access the Voucher Purge (VOPG) form.Step 3. Review the vouchers listed in the Vouchers to be Purged group for a final timeto ensure that they are the records you want purged from the VOUCHERSfile.Step 4. Do you want to purge the selected voucher records to a backup tape?Yes. Enter Y in the Produce Tape field.Make sure you have a tape loaded and ready in the tape drive tosuccessfully produce the tape with this information.No.Enter N in the Produce Tape field.Step 5. Save your work on the VOPG form.If you have specified that you want vouchers saved to tape before they arepurged, Colleague saves them, and then purges the records from theVOUCHERS file.288 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.