Using Accounts Payable

Understanding Vendor Demographicsidentification purposes, as well as space to enter names formatted indifferent ways for different uses (for example, a PO name for a vendormight use an acronym, while a check name for the same vendor would spellout the full name of the firm)• Formatted Names (FNM). A full form allowing entry of multipleformatted names (the formatted names field on the AORG form displaysthe same information as this form — with the difference that this formdisplays more names)If you want to add addresses for a corporation you can use either the ORGPform (if you enter “A” to Add in the Address Resolution form that isdisplayed) or the standard Demographics address form, the Person Addresses(ADR) form. Although the ADR form is not on the Demographics minimenufor corporations, it can be accessed from any menu prompt in the Purchasingand Accounts Payable modules. For more on multiple addresses for acorporation, see “Vendor Addresses” on page 55.Forms Used to Add a Vendor as a PersonThe following Core forms can be accessed from the Demographics field onthe VEND form for adding demographic information for a vendor that is aperson:• Name and Address Entry (NAE). Displays information on name, address,and mailing rules• Biographic Information (BIO). Displays some of the same information asthe NAE form, but focuses on history information, such as preferred name,marital status, and citizenship• Person Addresses (ADR). Displays one address record at a time for theselected person (you can store unlimited addresses for a person); if morethan one address has been entered on the person’s record an AddressResolution form appears just prior to the NAE form, where you select theaddress you want to view• Formatted Names (FNM). A full form allowing entry of multipleformatted namesDetailed procedures for using the Name and Address Entry (NAE) and PersonAddresses (ADR) forms are covered in the Using Demographics manual. Formore information on the Formatted Names (FNM) and BiographicInformation (BIO) forms, see the Using Demographics manual.Using Accounts Payable, June 19, 2009 61© 2009 Datatel, Inc.