Using Accounts Payable

Setting Up Your Vendors Prior to Going LiveAbout Miscellaneous VendorsMiscellaneous vendors that you enter on the Purchasing or Accounts Payablemodule document maintenance forms are not added to your person database.If you want to use a miscellaneous vendor that you do not want to enter intothe system as a vendor, you should leave the Vendor ID field blank and simplyenter the name of the vendor in the Name field.Remember, you cannot process 1099-MISC forms for miscellaneous vendors.For all miscellaneous vendors for whom you must prepare a 1099-MISCform, you must create a vendor record for them in the VEND form.You cannot pay miscellaneous vendors by e-check. See “Understanding BankAccount Information and e-Checks” beginning on page 362 for moreinformation.Entering Employees Who Receive BenefitDistributions as VendorsYour employees who receive benefit distributions, and for whom you process1099-MISC tax reporting forms, must be added to your database as vendors inorder to be included in the automatic processing of 1099-MISC forms. Sinceno other information is required for a vendor record but the name, you canleave all the fields blank except the name; but each employee for whom youwant to process 1099-MISC forms must have a vendor ID.See the Using Accounts Payable manual for information about creatingvouchers to pay third-party providers of employee benefits.Using Accounts Payable, June 19, 2009 71© 2009 Datatel, Inc.