Using Accounts Payable

Voucher Register (VREG) ReportDate Range field. When you enter “Y” in the Select Status Within Date Rangefield, Colleague uses the date ranges you enter in the Report Date fields toevaluate voucher status dates rather than voucher dates.Note: The Select Status Within Date Range field functions only forregister types of Outstanding, Paid, or Voided. If you enter any otherregister type in the Register Type field, the Select Status Within DateRange field is cleared and you are prevented from entering data in it.Select Status Within Date Range — YesWhen you enter “Y” in the Select Status Within Date Range field, Colleagueevaluates the voucher status dates that fall within the dates you enter in theReport Date fields to select all the vouchers whose status (which youspecified in the Register Type field) was at any time the specified statusduring the date range.For example, if you enter [O]utstanding in the Register Type field and enter“Y” in the Select Status Within Date field, Colleague selects all voucherswhose status was Outstanding at ANY time during the range—regardless ofthe voucher’s current status. Even if a voucher had a status of Outstanding foronly one day during the date range, that voucher is included in the selectedlist.Note: If you enter “Y” in the Select Status Within Date Range to select[O]utstanding vouchers during a date range, any voucher that isoutstanding, void, paid, or reconciled is initially selected. The selectiontime may be prolonged because each voucher must be processed todetermine if it was outstanding during the specified date range.Select Status Within Date Range — NoWhen you enter “N” in the Select Status Within Date Range field, Colleaguelooks at the Voucher Date field from the Voucher Maintenance (VOUM) formto select vouchers with a voucher date that falls within the date range youenter in the Report Date fields that have a current status that matches theregister type you enter in the Register type field.For example, if you enter [O]utstanding in the Register Type field and enter“N” in the Select Status Within Date field, Colleague selects vouchers withvoucher dates within the date ranges you specify in the Report Dates field thathave a current status of Outstanding.Using Accounts Payable, June 19, 2009 237© 2009 Datatel, Inc.