Using Accounts Payable

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Checks: Reconciling ChecksStep 6. Reconcile the checks.• For each check that you want to reconcile, enter Yes in the Reconcile field.• For each check that you do not want to reconcile, enter No in the Reconcilefield (or leave the Reconcile field blank).Step 7. Save your work and update from the RECM form.For each check that you marked for reconciliation, Colleague updates thestatus of the check and all of its associated procurement documents and lineitems to “Reconciled.” Colleague also updates the status dates to thereconciliation date.416 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Batch Check ReconciliationBatch Check ReconciliationYou can reconcile batches of checks based on the total number of checks forselected ranges of check numbers and their sums.The Batch Check Reconciliation (RECB) FormUse the Batch Check Reconciliation (RECB) form to reconcile several checksfor one bank code at one time.Figure 82: The Batch Check Reconciliation (RECB) FormWhen you access the RECB form, you can enter one bank code to work with.For example, when you receive your bank statement of checks that havecleared your institution’s account and you want to check that statement withthe information in Colleague, you would enter the bank code associated withthat bank and the ranges of checks listed on the statement. You can thenreconcile all the checks listed at once.Using Accounts Payable, June 19, 2009 417© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Reporting on VouchersAP A
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Vouchers: Paying Vouchers ManuallyU
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Maintaining Bank Account In
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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