Using Accounts Payable

Performing Electronic CheckReconciliationPerforming Electronic Check ReconciliationThe following steps provide a high-level summary of the procedures involvedin performing electronic check reconciliation:Step 1. Determine if your bank needs a check request tape. If not, you may skip steps2 and 3 and go directly to step 4.Step 2. Run the Positive Pay/Recon Register (RERG) process. This will create areport showing the checks that will be on the check request tape, and create asavedlist that will be used in the next step. This register may be run as manytimes as necessary until the correct set of checks have been selected. If youlist multiple bank codes, they must have the same request tape block size,record size and subroutine (see step 4 of “Setting Up Electronic CheckReconciliation”).Step 3. When you are satisfied with the results of the RERG process, run the CreateCheck Request (REET) process. This can only be run if RERG has been runfirst. It reads the savedlist created by RERG and displays the list of checks onthe form. Check the status information in the header (operator, time and date)to insure that no one else has run RERG after you and overwritten yoursavedlist. Make sure you have the tape loaded on the correct tape drive andrewound. Answer “Yes” to the “OK To Proceed?” prompt to create the tape. Ifany errors occur, “Now printing errors...” will appear on your form and anerror report will be printed on the printer. If there were no errors, send the tapeto your bank for processing.Step 4. Load the reconciliation tape from the bank. Your bank will send you a tapecontaining information about the checks that have been reconciled. Run LoadBank Reconciliation Data (LBRT) to load this tape. Put the tape in the tapedrive and rewind it. On the front end form for the LBRT process, enter thebank code for each bank account that may be on the tape. Each bank codemust have the same reconciliation tape block size, record size and subroutine(see step 4 of “Setting Up Electronic Check Reconciliation”). When you haveentered all of the bank codes, save your work and exit the LBRT form. Thecontents of the tape will be loaded and the checks and their amounts will bestored in a temporary file called AP.RECON. If any errors occur during theUsing Accounts Payable, June 19, 2009 425© 2009 Datatel, Inc.