Using Accounts Payable

Components of Fixed Asset Transfer from APProcedure for Creating an Asset Record for a LineItemComplete the following steps to create an asset record for a line item on theFAIL form. This procedure assumes that you have already saved the lineitems in a batch by using the FXAP process.Step 1. Access the FAIL form.Step 2. Go to the Fixed Asset ID field of the line item for which you want to create anasset record. Modify or enter a unique Fixed Asset ID for this line item.• The Fixed Asset ID is an 18–character alphanumeric field. The ID that youenter cannot have spaces.• If the Fixed Asset ID you enter is not unique (is already assigned to anotherasset record), Colleague displays an error message.Step 3. Colleague opens the Fixed Asset Maintenance (ASST) form. Complete thefields necessary to save the asset record. Previously entered tag informationwill default on the ASST form and the related Acquisition Information Maint(ACQM) and Other Fixed Asset Information (OFXM) forms when the asset iscreated.• See the Using Fixed Assets manual for information about creating a newasset record.Step 4. Update from the ASST form. Colleague returns you to the FAIL form.Step 5. Do you want to create an asset record for another line item in the batch?Yes. Repeat Step 2 through Step 4. When you are done creating assetrecords for line items on the FAIL form, continue with Step 6.No. Continue on to Step 6.Step 6. Update from the FAIL form.• Any line items for which you did not create asset records (or delete fromthe FAIL form) remain in the batch. The Transfer flag for these itemsdisplays “No.”• Any line items for which you created asset records are deleted from thebatch. Colleague also deletes these line items from the FXA.BATCH andUsing Accounts Payable, June 19, 2009 313© 2009 Datatel, Inc.